Virtual Assistant - A353

Overview

This is a fully remote Executive Personal Assistant role supporting senior leadership in a fast-growing US-based company. The role is primarily focused on personal life management, ensuring that the principals’ day-to-day lives run smoothly and efficiently outside of business operations.

Personal Life Administration – manage personal logistics including appointments, memberships, billing, and subscriptions; maintain and proactively manage personal calendars; act as an accountability partner for routines and personal goals; research and recommend products, services, and tools that improve daily life.

Travel Planning and Logistics – plan and book flights, hotels, and dining using optimal options (points, miles, or cash); create detailed and thoughtful travel itineraries; coordinate schedules with partners and manage all travel logistics end-to-end; handle last-minute changes efficiently with minimal disruption.

Relationship & Social Calendar Management – maintain a personal CRM for relationships with friends, family, and contacts; coordinate and send thoughtful gifts for important occasions; manage and organize social schedules and events; plan meaningful gatherings and experiences.

Research & Special Projects – conduct in-depth research across lifestyle, travel, and service categories; provide structured, opinionated recommendations with clear reasoning; support ad-hoc personal projects requiring initiative and creativity; identify opportunities to automate repetitive tasks using technology.

Communication & Coordination – manage inbound personal communications and prioritize responses; draft correspondence, notes, and follow-ups; coordinate with vendors and third parties to ensure execution.

Must-Haves (Required)

• 3+ years of experience as a Personal Assistant, Executive Assistant, or similar role
• Exceptional written and verbal English communication skills
• Strong attention to detail and organizational abilities
• Proven ability to exercise independent judgment and decision-making
• Familiarity with US travel, hospitality, and lifestyle standards
• High level of reliability, responsiveness, and follow-through
• Ability to work in a fast-paced, high-accountability environment
• Stable internet connection (minimum 50 Mbps) and dedicated workspace

Nice-to-Haves (Preferred)

• Experience supporting high-net-worth individuals or senior executives
• Familiarity with travel rewards programs (points, miles, loyalty systems)
• Experience managing personal CRM or relationship tracking systems
• Background in startup or high-growth environments
• Experience using AI tools for task automation

Must-Haves (Required)

• Google Workspace
• Email and messaging platforms
• Travel booking platforms

Nice-to-Haves (Preferred)

• CRM tools
• AI tools (e.g., ChatGPT or similar)
• Research and comparison tools

• Competitive Salary:
  Based on experience and skills
• Remote Work:
  Fully remote—work from anywhere
• Team
  
  Incentives:
  
  Recognition for maintaining 100% CRM hygiene and on-time reporting
• Generous PTO:
  In accordance with company policy
• Health Coverage for PH-based talents: HMO coverage after 3 months for full-time employees
• Direct Mentorship:
  Guidance from international industry experts
• Learning & Development:
  Ongoing access to resources for professional growth
• Global Networking:
  Connect with professionals worldwide