Associate, Regulatory Affairs - Material Documentation Management, Compliance & Stewardship - Global

Associate, Regulatory Affairs – Material Documentation Management, Compliance & Stewardship – Global

Responsible for documentation compliance related to raw material and packaging for product development. This entry‑level, full‑time position is based at the Head Office in Liberty Village and offers a hybrid work schedule.

The anticipated base salary for this position is $50,000 to $55,000. Exact salary depends on experience, skills, education, and budget. The range may vary by geographic location.

• Manage the documentation component of product development work.
• Request, vet, and organize documents from vendors; create, review, and validate ingredient lists.
• Ensure all raw material and packaging documents are current and meet regulatory requirements.
• Manage documentation to support product claims.
• Develop and implement tracking tools and master spreadsheets to manage raw material and packaging information, ensuring accuracy and consistency and keeping projects on track.
• Support the Regulatory team in the implementation, maintenance, and integration of the product life cycle management (PLM) system, enterprise resource planning (ERP) system, and quality management system (QMS).
• Generate SOPs for regulatory procedures.
• Support brand initiatives such as cruelty‑free and vegan certification and sustainability initiatives.
• Support packaging extended producer responsibilities and retailer inquiries and campaigns.
• Prepare responses for customer inquiries for senior management review.
• Develop and maintain tracking tools for information sourced for responses.

• Relevant education in Regulatory Affairs, Cosmetic Science, Pharmacology, or a related field OR equivalent work experience is an asset.
• Proficient in Microsoft Office programs, especially Microsoft Excel.
• Understanding of cosmetic databases such as INCI, PCPC and Cos Ing.
• Familiarity with PLM, ERP, and QMS applications used in the pharmaceutical, cosmetic, or related industry.
• Excellent written and verbal communication skills.

• Generous vacation and personal days, plus additional time off for volunteering in your community, voting, protest, and celebrating your birthday.
• 6 months of paid time off for new parents (inclusive of all genders).
• Work from anywhere 4 weeks per year.
• A hybrid work model (for applicable roles).
• Summer Friday’s – get off at 1 p.m. all summer long (for applicable roles).
• A dog‑friendly office with many dogs to play with.
• Unlimited access to an Employee Assistance Program that includes mental health care, mindfulness programs, and more.
• Access to Development Grants and a Linked In Learning membership.
• A generous discount on DECIEM products for you, your family, and friends.

DECIEM is an equal‑opportunity employer. We prohibit discrimination based on age, colour, disability, national origin, race, religion, sex, gender, sexual orientation, and any other legally protected class in accordance with applicable federal, provincial, and local laws. We are also committed to creating and maintaining an inclusive and accessible workplace. If you are contacted to be part of our recruitment process and require accommodation, please let us know.