Affiliations Program Coordinator WFH

At HCA Healthcare, we are committed to caring for patients with purpose and integrity. We care like family!

Position Summary

The Affiliations Program Coordinator is responsible for managing academic partnerships, affiliation agreements, student rotations, and related workforce pipeline initiatives across HCA Healthcare's ambulatory and outpatient practices in partnership with the AVP. This role serves as a key liaison between educational institutions, operational leaders, legal counsel, and internal stakeholders to support student placements and strategic workforce development efforts.

This position requires a highly organized, detail-oriented professional who can effectively manage complex processes while also identifying opportunities for improvement, analyzing program performance, and contributing to the development of scalable, efficient affiliation and student rotation programs. The successful candidate will combine operational execution, relationship management, data analysis, and process improvement to support organizational goals.

Key Responsibilities

Affiliation Agreement & Partnership Management

• Manage the lifecycle of affiliation agreements, including intake, review, routing, negotiation coordination, execution, renewal, amendment, and termination.
• Facilitate collaboration between schools, Legal, Compliance, Operations, and business leaders to support agreement execution.
• Review proposals and requests for alignment with organizational priorities, workforce strategies, and operational capabilities.
• Maintain strong relationships with educational institutions and internal stakeholders.

Student Rotation & Platform Administration

• Administer student placements and rotation workflows through My Clinical Exchange .
• Coordinate student onboarding, placement approvals, and required documentation.
• Support schools and operational leaders with platform utilization, training, and issue resolution.
• Provides consistent reports to the business on rotations and any issues to resolve.

Reporting, Analytics & Business Insights

• Develop and maintain reports, dashboards, and performance metrics related to affiliation agreements, student placements, workforce pipelines, and partnership effectiveness.
• Analyze trends, identify risks and opportunities, and provide actionable recommendations to leadership.
• Support business reviews, governance discussions, and strategic planning efforts through data-driven insights.
• Monitor program performance and contribute to ROI and workforce pipeline analysis.

Process Improvement & Program Development

• Identify opportunities to improve workflows, reduce administrative burden, increase transparency, and enhance stakeholder experience.
• Develop and recommend with the AVP for process improvements, standard work, and operational best practices.
• Participate in the design and implementation of new processes, tools, governance structures, and program enhancements.
• Support continuous improvement initiatives across affiliations, student rotations, and workforce development programs.

Compliance & Governance

• Monitor compliance with affiliation agreements, organizational policies, and student placement requirements.
• Maintain centralized records and documentation to support audits, reporting, and governance activities.
• Support leadership reporting and operational reviews related to academic partnerships and workforce development initiatives.

Qualifications

Education

• Bachelor's degree preferred.

Experience

• Minimum of 3-5 years of experience in program coordination, contract administration, healthcare operations, workforce development, academic affiliations, project coordination, or a related field.
• Experience managing complex processes involving multiple stakeholders and competing priorities.
• Experience developing reports, analyzing data, and making recommendations for operational improvement preferred.

Knowledge, Skills & Abilities

• Exceptional organizational skills and attention to detail.
• Strong analytical, problem-solving, and critical-thinking abilities.
• Ability to identify process improvement opportunities and drive solutions.
• Strong written and verbal communication skills.
• Advanced proficiency in Microsoft Excel, SharePoint, Power BI, or similar reporting and analytics tools.
• Experience with My Clinical Exchange  or similar student placement platforms preferred not required.
• Ability to work independently while managing multiple priorities and deadlines while also knowing when to reach out for help.

Preferred Certifications

• PMP, CAPM, Lean, Six Sigma, Project Management, Data Analytics, or related certifications preferred.

Benefits

Work from Home, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

• Comprehensive benefits for medical, prescription drug, dental, vision, behavioral health and telemedicine services
• Wellbeing support, including free counseling and referral services
• Time away from work programs for paid time off, paid family leave, long- and…