Grants and Contracts Administrator - Remote

Position: Grants and Contracts Administrator - Remote - No Experience Required
School of Medicine

Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe.

Composed of more than 2,600 faculty physicians and researchers, nearly 2,000 students, and more than 6,200 staff, the Duke University School of Medicine along with the Duke University School of Nursing, and Duke University Health System comprise Duke Health, a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Health Integrated Practice, Duke Primary Care, Duke Home Care and Hospice, Duke Health and Wellness, and multiple affiliations.

Ready to manage a dynamic portfolio of complex grants and contracts while supporting faculty and ensuring successful, compliant research funding from pre-award through post-award stages?

Be You.

This position will be located within the School of Medicine Shared Research Administration Resource Group and will play an active role in working with specifically identified departments to manage their portfolio of grants and contracts.

Pre-award activities include assisting departmental faculty/PI in the development, preparation, and submission of grant and contract proposals. Ensure all applications and contracts meet agency and university guidelines and published time tables and deadlines. Ensure proposals are entered and routed in a timely manner for further review.

Post-award activities include detailed reconciliation of assigned project budgets, preparing complex budget reports, preparing adjustments and corrections in assigned project budgets for further review and approval in order to meet project goals and federal requirements.

This position is responsible for managing and overseeing an assigned portfolio of complex grants and contracts using knowledge of grant and contract management rules and regulations, technical expertise, and analytical skills.

Work Arrangement - This position has the option to be 100% remote. Candidates must reside in one of the approved states for remote work, which can be viewed here: (Use the "Apply for this Job" box below)./

DEPARTMENTAL PREFERENCES

Experience in an academic institution;
Pre-award and post-award management of federal grants.

CRA preferred.

MINIMUM QUALIFICATIONS

Education/Training - Work requires communications, analytical and organizational skills generally acquired through completion of a bachelor's degree program. Research or grants education and/or certification is preferred.

* Successful completion of Financial Services Introduction to R3, Introduction to Duke GL, Introduction to Accounting, Sponsored Research Reporting, Research Administration at Duke (online), Basic Compliance (online), Duke Human Research Training (online), Budget Development and Negotiation Training, and Industry Funded Clinical Research-Process for Contracts within first six months of hire is required.

* Successful completion of the Research Administration Academy (RAA) is expected. Employees hired into this classification without RAA training will work closely with their manager to schedule and complete the training within 12 months of start date. The expectation is that the staff member will maintain the requirements for their level. Failing to meet these requirements will be addressed through the performance review process.

* Upon successful completion of expected training, the employee must maintain certification(s) by completing continuing education requirements.

Experience - No experience required for candidates who possess a Bachelor's or Master's degree in a field of study directly related to the specific position.

Be Bold.

Skills

* Ability to analyze data and formulate conclusions.

* Ability to learn changing technologies related to grants and contracts management.

* Proficient use of computers; requires solid working knowledge of MS Office Suite (Word, Access, Excel, Power Point).

* Ability to communicate both verbally and in writing with all levels of the organization.

* Ability to manage and prioritize multiple projects/tasks simultaneously.

* Ability to create verbal and written reports.

* Knowledge of federal rules and regulations relating to research grant and/or contract activity.

* Knowledge of Duke University policies and procedures relating to grant and contracts activity.

* Knowledge of Duke University processes, systems and offices related to and/or involved in grant and contract submission and management.

* Understand and be able to apply federal and university rules to management of effort allocation for individuals compensated whole or in part from federal awards.

* Understand and be able to…