Administrative Services Officer

Position: ADMINISTRATIVE SERVICES OFFICER 2
DEPT OF ENVIRONMENTAL QUALITY

We are looking for results-oriented, driven individuals with a thirst for problem solving.

At Arizona Department of Environmental Quality (ADEQ) our mission is to protect and enhance public health and the environment in Arizona. Through consistent, science-based environmental regulation; and clear, equitable engagement and communication; with integrity, respect and the highest standards of effectiveness and efficiency. Because Arizonans treasure the unique environment of our state and its essential role in sustaining well-being and economic vitality, today and for future generations.

We are currently looking for employees who are committed to our Agency, passionate to excel in their career and engaged in our mission. Only this caliber of employee will be successful in driving our Agency towards accomplishing our mission.

ADMINISTRATIVE SERVICES OFFICER 2

Business & Finance

Job Location:

Address: MISSION PARTNERS

1110 W. WASHINGTON STREET, PHOENIX, AZ 85007

Posting Details:

Salary: $60k - $65k

Grade: 21

Closing Date:
Open until filled

Job Summary:

We are seeking a highly motivated and detail-oriented Administrative Services Officer 2 (ASO
2) - Payroll/Fund Accounting to join our Business & Finance Unit within the Mission Partners Division. This position is responsible for maintaining accurate and thorough Payroll records for the agency within and outside of the statewide AZ360 system. This position will also support any and all Fund Accounting related duties.

Key responsibilities:

● Provide agency Payroll guidance and analysis while maintaining compliance with applicable agency and state-wide Payroll policies, rules, and laws.

● Handle all Payroll related duties pertaining to the agency, including but not limited to reporting, corrections, and document entries.

● Support all agency related Travel duties and processes.

● Support all Fund Accounting related performance measures, products, and services.

This position is available for remote work on a full-time basis within Arizona (including virtual office arrangements).

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State's Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Job Duties:

PAYROLL MANAGEMENT & COMPLIANCE

● Execute Payroll Cycles:
Oversee and perform all payroll cycle reviews, entries, corrections, and formal approvals.

● Ensure Accuracy:
Audit and validate all payroll entries to guarantee complete data accuracy and policy compliance.

● Provide Expert Guidance:
Serve as the agency-wide advisor on AZ360 Human Resources Management (HRM) and payroll submission policies.

● Financial Reporting:
Generate, analyze, and distribute comprehensive agency-wide payroll reports.

TRAVEL PROGRAM SUPPORT

● Coordinate Travel Operations:
Manage agency travel claims and reservations while providing clear policy guidance to staff.

PROCESS IMPROVEMENT & DOCUMENTATION

● Drive Continuous Improvement:
Lead operational change initiatives and implement strategies to improve data validation accuracy.

● Policy Interpretation:
Analyze state and federal regulations to update internal standard work instructions and job duty documentation.

Knowledge, Skills & Abilities (KSAs):

KNOWLEDGE

● Financial Operations:
Mastery of government accounting principles, payroll management, and financial research methodologies.

● Analysis & Reporting:
Strong proficiency in dissecting, analyzing, and reporting financial data, including variance analysis.

● Compliance & Structure:
Familiarity with state statutes, organizational structures, and confidentiality standards.

● Software:
High proficiency in Microsoft Office and G-Suite/Workplace tools.

SKILLS

● Analytical & Technical:
Advanced problem-solving, abstract/statistical analysis, and detail-oriented data gathering.

● Communication:
Ability to distill and communicate budget issues clearly to all staff levels.

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