Senior Business Operations Specialist

Build the future, spark innovation and align your career with purpose.

McKinstry is innovating the waste and climate harm out of the built environment and creating lasting impact. Together, we’re building a thriving planet.

Buildings are a leading contributor to the climate crisis, generating nearly 40% of total global energy‑related carbon emissions. We’re making a lasting impact on our industry and within our communities by addressing the climate, affordability and equity crises through:

• renewables and energy services
• engineering and design
• construction and facility services

To get where we’re going, we need big thinkers, problem solvers and collaborative mindsets. Does that sound like you?

We are looking for a Senior Business Operations Specialist in our National Design Build division in Seattle, WA. The Senior Business Operations Specialist will provide excellent administrative and operational support within the assigned business unit, with a focus on process improvement and project/task leadership. Additional responsibilities may include:

• Champion McKinstry processes and procedures to enhance business productivity.
• Manage the inventory of and distribution of McKinstry-branded items within assigned Business Unit(s).
• Perform specialty tasks (as assigned) such as pulling permits, creating submittals, Business Unit financial support, Sales operations support, prequalification support, travel coordination, office administration tasks, etc.
• Manage projects as assigned with minimal supervision.
• Manage the administrative project workflow, to include active work forecast work, backlog of work, and achievement of project deliverables within required deadlines.
• Schedule and lead meetings, as requested, and ensure tracking and follow‑up of resulting action items. Take meeting notes and distribute as needed.
• Own SharePoint and help establish and maintain consistency with SharePoint use, including auditing and updating documents and sites as required.
• Assume ownership and maintenance of SharePoint site(s) as assigned.
• Identify opportunities and develop process for improvements in operational processes and structures.

• Develop and maintain professional internal client relationships across departments and geographies.
• Participate in cross‑departmental and corporate committees and teams as assigned.
• Serve as back‑up to other Business Operations teammates as needed.
• Support efforts to ensure department goals are aligned with business unit and company goals.

• Communicate and coordinate with McKinstry internal resources to meet project deliverables.
• Manage flow of information to SharePoint, the network and stakeholders.
• Share information and best practices with team members.
• Initiate purposeful outreach and connection across departments and regions.

Perform other duties as assigned.

• Highly proficient with Microsoft products, including Word, Excel, PowerPoint, SharePoint and Outlook required.
• Proficiency in Microsoft Visio preferred.
• Experience in architecture, engineering, construction or other professional services industry preferred.
• Experience providing business support in a large organization or multi‑office environment strongly preferred.

When it comes to the basics, we have you covered:

• Competitive pay
• 401(k) with employer match and profit‑sharing plan
• Paid time off and holidays
• Comprehensive medical, prescription, dental, and vision with low or zero deductible options and low out of pocket maximums

People come first at McKinstry, and we go beyond the basic benefits with:

• Family formation benefits, including adoption and IVF assistance
• Up to 16 weeks paid parental leave
• Transgender inclusive benefits
• Commuter benefits
• Pet insurance
• “Building Good” paid community service time
• Learning and advancement opportunities via McKinstry University
• McKinstry Moves onsite gyms or reimbursement for remote workers

See benefit plan documents for complete details.

If you’re driven by our vision to build a thriving planet together, McKinstry is the place to build…