Facilities Project Coordinator, Learning; Remote

What You Will Be Doing

• Oversee the complete buildout for each campus under your responsibility: coordinate FF&E procurement and installation, interior construction, IT infrastructure, signage, and playspace from building handover to opening day.
• Execute a compressed project timeline against a fixed opening date: organize vendor workflows, manage interdependencies, and accelerate progress wherever the schedule demands.
• Coordinate and validate vendor deliverables: issue scopes of work, oversee on-site execution, inspect against specifications, and formally reject work that fails to meet standards.
• Leverage AI tools to produce vendor scopes, create punch lists, monitor open tasks, and assemble handoff documentation—the pace of this role makes manual approaches impractical.
• Implement standardized site deployment protocols, confirm operational readiness upon completion, capture structured field feedback, and orchestrate the transition to the ongoing operations team.

• Managing ongoing facility operations after opening: you transfer the campus to the permanent operations team and proceed to your next assignment.
• Executing hands‑on trades or installation tasks: your role is to direct, inspect, and approve—not perform manual labor or technical installation work.
• Handling real estate acquisition, permitting, or certificate of occupancy processes: those work streams are completed before the building is assigned to you.
• Operating at a leisurely single‑project pace: micro‑campus deployments progress rapidly, and the pipeline is continuous.
• Navigating ambiguous ownership or shared accountability: every buildout is assigned to a single responsible party from handover to launch.

Deliver fully operational school campuses on schedule and within budget, from building handover through opening day.

• Minimum of 2 years in operations, facilities, or project delivery.
• Documented experience identifying and correcting a broken process, with quantifiable outcomes: cost reduction, cycle time improvement, or quality gains.
• Proven ownership of a multi‑phase project from initiation to documented closeout.
• Established vendor management capability: enforce quality standards and challenge contractors when deliverables fall short.
• Track record of managing 2 or more concurrent projects or sites without compromising execution quality.
• Consistent use of AI tools (ChatGPT, Claude, Copilot, or equivalent) to increase efficiency and maintain organization.
• Located in the United States and authorized to work without visa sponsorship.
• Willing to travel 60–80% of the time (3–4 days per week).

• Prior involvement in a physical buildout or site activation across any sector: retail, restaurant, healthcare, office, or comparable environments.
• Experience in construction project management, tenant improvement, commercial fit‑out, or facilities management.
• Exposure to FF&E, IT deployment, signage, or commercial interior work in any capacity, including coordinator or assistant roles.
• Familiarity with project tracking platforms (Wrike, Notion, Procore, Asana, , or similar) for task and timeline management.

This is a full‑time (40 hours per week), long‑term position. The position is immediately available and requires entering into an independent contractor agreement with Crossover as a Contractor of Record.

Compensation: $50 USD/hour, which equates to $100,000 USD/year assuming 40 hours per week and 50 weeks per year. Payment period is weekly. Consult  for more details.

Crossover Job Code: LJ‑5752‑US‑Orlando‑Facilities Proj.
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