Business Coordinator II

Business Coordinator II – Staff position within Texas A&M Agri Life Research Department, Business Services Unit. College Station, Texas.

• Collaboratively sort and work through incoming department business office emails, coordinating with faculty and staff for account numbers to pay invoices and obtaining necessary backup.
• Stay informed of Agri Life and TAMU disbursement guidelines.
• Utilize Aggie Buy for all accounts payable processes, including processing expenditure vouchers, preparing requisitions, allocating departmental purchase orders, and monitoring receiving.
• Answer questions about the status of purchase orders.
• Assist students, faculty, staff with the order process and inform them of proper purchasing guidelines and rules.
• Assist with setting up new vendors and assist vendors with inquiries regarding payment status of invoices.
• Serve as a delegate for all departmental payment cardholders, reconciling and reallocating monthly transactions, ensuring compliance with purchasing guidelines and account budgets.
• Approve Emburse non‑travel reports for faculty and staff.
• Assign asset numbers for inventory‑able items upon purchase.
• Approve Aggie Buy requisitions and invoices; verify correct vendor, remit to address, amount and invoice number.
• Investigate errors on transactions and recommend corrective action.
• Assist with specialized business tasks and activities as assigned.
• Assist vendors with discrepancies and inquiries on problem invoices; serve as liaison to TAMU/Agri Life fiscal offices to resolve related issues.
• Assist research faculty and staff with contract and grant account inquiries and guidelines.
• Assist with data entry of financial expenditures for departmental reporting.
• Use financial applications to provide financial information to principal investigators, research staff and vendors upon request.
• Balance and oversee mileage reports and fuel billing; resolve account issues.
• Monitor and prepare year‑end account closing, coordinate annual fiscal year closing activities, draft new fiscal year plans, and provide input in developing policies, procedures, and guidelines.

• Bachelor’s degree or equivalent combination of education and experience.
• Three years of related experience.

• Proficiency in word processing and spreadsheet applications.
• Interpersonal and communication skills.
• Planning and organizational skills.
• Ability to multitask and work cooperatively with others.

Pay Grade
9. Compensation is commensurate based on the selected candidate’s qualifications.

Flexible work schedules and remote work options may be available depending on the nature of the role and employee eligibility, in accordance with Agri Life Alternate Work Location Procedures.

• Health, dental, vision, life and long‑term disability insurance with TexasA&MAgriLife contributing to employee health and basic life premiums.
• 12‑15 days of annual paid holidays.
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month.
• Automatic enrollment in the Teacher Retirement System of Texas.
• Employee Wellness Initiative for TexasA&MAgriLife.

The Texas A&M University System is an Equal Opportunity/ Veterans/ Disability Employer. All hiring decisions are based on merit and performance, consistent with state and federal law.