Designated Procurement Representative; Vendor Liaison Specialist

What You Will Do

Vendor Liaison Specialist will support the Procurement Engineering & Acquisition Management Group within the Supply Chain & Logistics (SCL) Division by procuring equipment and material for Plutonium Facility Maintenance activities. The role ensures national security mission milestones are delivered on time and compliantly.

– Use independent judgment and initiative to prepare and review procurement‑related documents (specifications, quotations, quality documents) in accordance with industry practices, policies, and procedures.

– Conduct research and resolve material issues independently and collaboratively to meet delivery milestones.

– Serve as a liaison between technical requesters, subcontractors, and internal organizations (Acquisition Services Management Division, Institutional Quality & Performance Assurance Division, etc.) and track material from request through RFQ, award, and delivery.

• Vendor Liaison Specialist 1 – Associate’s Degree (or equivalent experience).
• Vendor Liaison Specialist 2 – Bachelor’s Degree and a minimum of 5 years related experience (or equivalent).
• Working knowledge of Microsoft Office Suite.
• Experience with databases, procurement, or inventory management systems.
• Professional stakeholder interaction and clear communication.
• Creative problem‑solving using standard techniques, with guidance for complex issues.
• Attention to detail, ability to manage multiple tasks.
• Follow established procurement and inventory policies and procedures.
• Gather, review, and maintain data within procurement and inventory systems.
• Basic knowledge of production and inventory control principles and planning methods.
• Willingness to learn laboratory procedures, standards, and DOE/NNSA regulations.

• Advanced computer skills and proficiency with inventory control, material tracking systems, and Microsoft Office (Word, Excel, Access, Visio).
• Exceptional customer service with the ability to provide clear guidance in high‑stress environments.
• Proven ability to provide clear, concise guidance to varied audiences.
• High attention to detail, analytical thinking, observational skills, and problem‑solving skills.
• Independent judgment in preparing and reviewing procurement documents (specifications, quotations, quality documents).
• Compliance with industry practices, policies, and procedures for procurement and quality.
• Research and resolve complex material issues independently and collaboratively.
• Experience identifying problem areas, investigating alternatives, and determining actions for procurement and maintenance subcontract management.

• Experience supporting procurement, inventory tracking, or supply chain activities.
• Familiarity with enterprise systems such as SAP or Ariba.
• Experience in a regulated or compliance‑driven environment.
• Awareness of supply‑chain management practices.
• Active DOE Q‑level clearance.

• Experience purchasing material in a nuclear facility and/or high‑regulated environment.
• Experience preparing and reviewing technical information.
• Experience purchasing high volume material for multiple customers.
• Knowledge of NQA‑1 quality drivers.
• Active DOE Q‑level clearance.

Vendor Liaison Specialist 1: $66,100 – $103,600
Vendor Liaison Specialist 2: $80,400 – $127,900

• PPO or high‑deductible medical insurance with a large nationwide network.
• Dental and vision insurance.
• Basic life and disability insurance.
• Paid childbirth and parental leave.
• 401(k) with 6 % matching plus 3.5 % annual contribution.
• Tuition assistance and learning opportunities.
• Flexible schedules and paid time off (PTO) and holidays.
• On‑site gyms and wellness programs.
• Extensive relocation packages (outside a 50‑mile radius).

On‑site with the possibility to transition to a hybrid schedule in Los Alamos or Santa Fe, NM. Hybrid is defined as 80 % on‑site and up to a 2‑hour ground commute off‑site. On‑site attendance is required; this is not a telework or remote position.

24/7 coverage may be required,…