Contracts Administrator

Join our Human Resources team at Macquarie and play an important role in our candidate onboarding journey. As a key member in the team, you’ll help us make sure our new starters are ready from day one and that they have a fantastic experience along the way.

While Macquarie offers hybrid working for many of our roles, this role does require 3 days a week in our office location.

We are a global financial services group operating in 30 markets with 57 years of unbroken profitability. At Macquarie, you’re empowered to shape a career that is fulfilling and creates value. You will bring your insights and expertise to the task at hand and feel supported as you make your own kind of impact for a better future.

Your responsibilities will involve onboarding tasks such as preparing and issuing global employment contracts, coordinating with the recruitment team and candidates to facilitate the onboarding process, maintaining HR systems, and responding to inquiries through email and phone. Additionally, you will collaborate with teams across data management, payroll, HR and more.

• A bachelor’s degree or 2 years of relevant experience
• Proven ability to manage high volumes, juggle multiple priorities, and meet tight deadlines while maintaining high-quality output
• Strong stakeholder and customer focus, with a track record of building relationships and managing expectations
• Excellent communication skills (written and verbal) with strong attention to detail; able to work independently and elevate issues clearly
• Adaptable and quick to learn, with proficiency in Microsoft Office (Excel, Word, Outlook) and experience in HR onboarding and process improvement initiatives

• 1 wellbeing leave day per year and a minimum of 25 days of annual leave
• 20 weeks’ paid parental leave for primary caregivers along with 12 days of paid transition leave upon return to work and 6 weeks’ paid leave for secondary caregivers
• 2 days of paid volunteer leave and donation matching
• Benefits and initiatives to support your physical, mental and financial wellbeing such as medical, prescription drug, dental and vision insurance; health savings account and dependent day care savings account; life insurance, disability, and other insurance plans; 401(k) and short/long term disability
• Access to our Employee Assistance Program, a robust behavioural health network with counselling and coaching services
• Access to a wide range of learning and development opportunities, including reimbursement for professional membership or subscription
• Recognition and service awards
• Hybrid and flexible working arrangements, dependent on role
• Reimbursement for work from home equipment

Financial Management, People and Engagement (FPE) provides a single interface for Macquarie’s businesses across key areas of people, strategy, communications and financial management. Comprising two pillars – Financial Management, and People and Engagement – it is responsible for managing the Group’s financial, tax and treasury activities and strategic priorities, fostering our culture through people and community engagement strategies, and engaging with stakeholders to protect and promote Macquarie’s reputation globally.

We are committed to providing an inclusive environment for all that values and respects different experiences, skillsets and perspectives. Macquarie provides access to opportunities for all individuals regardless of race, color, religion, sex, sexual orientation, national origin, age, disability, protected veteran status, genetic information, marital status, gender identity or any other characteristic or circumstance. We provide reasonable accommodation to individuals who may need support during the recruitment process and employment.

If you require an accommodation, please let us know during the application process.