Supply Chain Coordinator​/Procurement Assistant – Freelance, Remote

Supply Chain Coordinator / Procurement Assistant – Freelance, Remote

Department:Specialized Roles

Employment Type:Full Time

Location:Global+

Reporting To:Client via Magic

Compensation:$6.00 / hour

About the Client

A fast-growing, US-based e-commerce consumer goods brand specializing in premium smoking accessories and curated subscription boxes. They design in-house, manufacture with international partners in China and India, and operate at high volume with frequent product launches. The team is operations-driven, uses a custom ERP/PLM and Click Up, and values clear written communication and on-time delivery.

Why does this role exist?

s the company scales SKUs and production runs, they need a dedicated full-time coordinator to own day‑to‑day supplier communications, keep purchase orders and timelines on track, and ensure internal visibility across production and payments. This role centralizes WeChat/email follow-ups, keeps the PMS/PLM data accurate and current, and escalates risks early so decisions can be made quickly. The goal is to reduce delays, improve on‑time delivery, and streamline coordination with finance—without the assistant processing payments directly.

Supplier Communication and Relationship Management

• Maintain daily WeChat and email communication with suppliers in China and India on timelines, order updates, and issue resolution
• Clarify requirements, confirm ETDs/ETAs, and document changes and commitments in writing
• Proactively identify risks or delays and confirm supplier recovery plans

Purchase Order and Payment Tracking

• Follow up weekly on 5–15 active POs per supplier; confirm milestones (deposit posted, production start, QC date, ship date)
• Track deposits, balances, and due dates; coordinate with finance to ensure correct, on‑time payments
• Maintain a clean log of PO status, payment terms, and any revisions

Production and Project Management

• Monitor projects from development through production and delivery, maintaining accurate timelines
• Update Click Up tasks and the PMS with supplier updates, dates, and attachments
• Partner with internal stakeholders to align on priorities, shipping windows, and handoffs

Reporting and Escalation

• Send a concise daily morning summary to Randall with key updates, risks, and decisions needed
• Escalate delays, quality concerns, or scope changes promptly with context and options
• Maintain spreadsheets/dashboards for at‑a‑glance PO and timeline health

Systems and Data Integrity

• Enter and update data in the company’s custom ERP/PLM and PMS accurately and on time
• Adhere to the PO workflow and approval process; potentially graduate to creating/editing POs
• Organize files, confirmations, and correspondence for full auditability

Required:

• Proven experience working directly with suppliers/manufacturers in procurement or supply chain
• Baseline understanding of product manufacturing flow from development to delivery
• Hands‑on experience managing purchase orders and supplier payment terms

Your superpowers are…

• Technical:
  WeChat and email etiquette, Click Up familiarity, strong spreadsheet skills (tracking, filters, lookups), comfort with ERP/PLM systems, meticulous data entry
• Operational:
  Relentless follow‑up discipline, deadline tracking, prioritization, and organization across multiple suppliers/POs
• Communication:
  Clear, concise status writing; ability to distill long threads into actionable summaries
• Judgment:
  Knows when to elevate, presents options, and anticipates downstream impacts
• Interpersonal:
  Cultural awareness/time‑zone sensitivity, calm under pressure, solutions‑focused mindset

WFH Set‑Up:

• Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
• Internet speed of at least 40
  
  MBPS
• Headset with an extended mic that has noise cancellation and a webcam
• Back‑up computer and internet connection
• Quiet, dedicated workspace at home

You should apply if…

• You thrive on keeping moving parts organized and take pride in on‑time, error‑free execution
• You’re proactive, love closing loops with suppliers, and escalates early with clear options
• You’re comfortable with text‑first communication, fast‑paced e‑commerce operations, and the smoking accessories consumer goods category
• You enjoy transforming updates into clean dashboards and daily summaries
• You want to grow in procurement/supply chain and are eager to learn custom systems and workflows

What to expect…

Work Setup:

• Remote position
• Must have a reliable internet connection and a quiet workspace
• Required to provide own computer with Intel Core i5 or something similar or higher operating system

Working Hours:

• 40 hours per week
• Monday–Friday, 8:00am to 5:00pm Pacific Time

Compensation:

• $6 per hour
• No benefits package included