Proposal Production Coordinator Job Toronto Ontario Canada,Business

Steer is seeking a Proposal Manager to lead the production, coordination, and quality of all firm proposals. This role is responsible for ensuring proposals are compelling, compliant, and delivered on time—while continuously improving internal processes and materials to strengthen competitiveness.

You will work closely with technical leads, marketing, and leadership to translate ideas into high-quality submissions and to institutionalize best practices in proposal development. High priority/value proposals will be produced in InDesign. Others will be produced in Word or Google.

How You’ll Spend Your Time

Proposal Production & Coordination (approximately 75%)

You will oversee end-to-end proposal development, including:

Managing proposal timelines, deadlines, and submission requirements across multiple concurrent pursuits

Coordinating internal teams, including technical leads and contributors, to ensure timely and high-quality content development

Writing, editing, and compiling proposal narratives to ensure clarity, consistency, and alignment with client requirements

Leading compliance reviews to ensure all submissions meet RFP/RFQ specifications

Facilitating review processes (, pink, red, and gold team reviews) to improve quality and competitiveness

Managing final production and submission, including formatting, packaging, and delivery

Proposal Strategy & Content Development (approximately 25%)

You will strengthen proposal quality and efficiency through systems and content, including:

Maintaining and improving proposal templates, resumes, and project profiles

Partnering with leadership to develop win themes, messaging strategies, and positioning

Capturing lessons learned and continuously refining proposal processes

Supporting the development of reusable content libraries to increase efficiency and consistency

Using AI to improve efficiency and consistency

Other

Supporting broader sales and marketing team to ensure proper coverage of team responsibilities as required

Requirements

Who Should Apply?

We expect individuals with 2–4 years of experience in proposal management, marketing, or business development support will thrive here. We encourage you to apply even if your experience doesn’t match 100% of the qualifications.

Writing & Editing: Excellent ability to produce clear, persuasive, and well-structured content

Project Management: Experience managing multiple deadlines and coordinating across teams

Attention to Detail: Strong focus on compliance, formatting, and quality control

Strategic Thinking: Ability to align proposal content with broader positioning and win strategy

Collaboration: Strong interpersonal skills for working ross diverse teams

Self-Motivation: Proactive initiative in an autonomous, hybrid in-person/remote environment

Skills

Experience with InDesign is preferred and will be required as part of the role, alongside other design tools such as Canva, which can be taught and supported through training.

AI proficiency required

Location

This role is could be based in one of our NA offices (New York City, Toronto, Vancouver, Los Angeles, or Washington, DC)

Benefits

How You’ll Grow

We value curiosity and a commitment to growth at every stage of a career. Regardless of your level of experience, you will be encouraged to keep learning, build new capabilities, and pursue opportunities that expand your impact and professional development. You will be supported through structured programs and on-the-job learning opportunities that build the breadth and depth of your skills at each level of growth and leadership.

Benefits That Support You

We believe that supporting our people is essential to delivering great work. Our benefits are designed to support your health, wellbeing, financial security, and professional growth. An important part of this is a commitment to a flexible, hybrid working environment.

This is a full-time remote position with a salary range of $65-70 USD/year plus benefits. Our benefits include:

Excellent medical, dental, and vision coverage

3% 401(k)/RRSP contribution

Discretionary annual bonus

Generous paid time off including vacation, public holidays, sick time, and volunteering days- up to 44 days (US) and…