RFP Associate; Remote

Department: Public Policy & State Partnerships

Employment Type: Full Time

Location: Denton, Texas

The RFP Associate will support Teaching Strategies' business development efforts by assisting with the development and submission of large, strategic proposal opportunities. Reporting directly to the Sr. Director of RFPs, this role will coordinate proposal development activities, manage proposal schedules and milestones, gather and organize proposal content, and support the preparation of compliant, high-quality proposal submissions.

The RFP Associate will work closely with cross-functional teams to collect proposal inputs, facilitate internal reviews, track proposal requirements, and ensure the timely completion of deliverables. The role will also contribute to proposal writing, editing, content management, and proposal production activities that support strategic growth opportunities for the organization.

In addition to supporting the proposal submission process, the RFP Associate provides administrative support to the Legal team related to contract documentation, vendor onboarding, record keeping, and other activities that support customer contracting and proposal operations.

• Supports the development and submission of strategic proposal opportunities for state agencies, districts, and other prospective customers.
• Coordinates proposal schedules, work plans, milestones, and internal review processes to ensure timely completion of proposal deliverables.
• Reviews solicitation documents, identifies proposal requirements, and assists in the development of proposal outlines, compliance matrices, and submission plans.
• Reads and understands RFPs and other forms of competitive opportunities from clients and prospective clients.
• Maintains proposal action item lists and follows up to ensure assignments are completed and deadlines are met.
• Works with the Sr. Director of RFPs and subject matter experts to gather, organize, and develop proposal content.
• Assists with proposal writing, editing, proofreading, and formatting to ensure consistency, compliance, accuracy, and quality throughout the proposal lifecycle.
• Organizes proposal content and information in the format requested in solicitations and in accordance with company standards.
• Coordinates with internal stakeholders across Sales, Product, Marketing, Finance, Customer Success, Legal, and other departments to collect proposal inputs and supporting documentation.
• Supports cross-functional collaboration through the use of project management software and data analysis tools.
• Arranges delivery and submission of proposals.
• Maintains electronic files, proposal content, status trackers, submission records, and supporting documentation related to Public Policy and RFP activities.
• Identifies contracting opportunities and participates in the screening and prioritization process for bid/no-bid decisions.
• Supports special projects and strategic initiatives as assigned.
• Performs other duties as assigned.

• Provides administrative support for Legal activities that support customer contracting, vendor onboarding, and proposal processes.
• Assists with the collection, organization, tracking, and maintenance of legal, contractual, and company records, files, trackers, and supporting documentation.
• Assists with coordination of internal stakeholders to gather information and support documentation requests as needed.
• Supports special projects and other administrative activities as assigned.

• Bachelor's degree in English, Communications, Business, Public Administration, or a related field preferred.
• 3–5 years of proposal writing, proposal coordination, contracts administration, project coordination, business operations, contracts administration, or similar operational experience required.
• Previous experience in education strongly preferred but not required.
• Previous experience with search engines such as RFPSchool
  
  Watch preferred.
• Excellent written and oral communication skills required.
• Excellent organizational skills and strong attention to detail.
• Highly proficient in MS Office suite and comfortable…