Specialist, Proposals & Client Services - US - Remote

We’re a global, midsize CRO that pushes boundaries, innovates and invents because the path to a cure for the world’s most persistent diseases is not paved by those who play it safe. It is built by those who take pioneering, creative approaches and implement them with quality and excellence.

We are Worldwide Clinical Trials, a global team of over 3,500 experts, bright thinkers, dreamers and doers, changing the way the world experiences CROs – in the best possible way.

Our mission is to work with passion and purpose every day to improve lives, and we are looking for others who value this same pursuit.

The Specialist, Proposals and Client Services is well versed in the coordination, preparation and management of all requested proposals, RFIs and associated client service functions. This includes pricing and budget analysis, prioritization of client requests, and interactions with all levels of Worldwide personnel to ensure efficient and comprehensive proposal preparation. The Proposals and Client Services Specialist has an in‑depth understanding of clinical trial and bioanalytical study specifics, including scientific and medical terminology.

In addition, this position mentors less experienced proposal associates.

• Responsible for all aspects of assigned RFPs and RFIs. Manages the overall proposal process from receipt of RFP/RFI to final delivery.
• Work with Account Directors and Operational teams (e.g., clinical, bioanalytical and support services) to refine proposal scope and integrate solutions into complete proposals.
• Prepare multiple, complex budget tools and associated client grids.
• Following legal guidelines, complete work order contracts including Task Matrix, vendor information and client-specific detail based on Master Services Agreements.
• Support Operations and Finance in the management and reconciliation of both out-of-scope and final invoicing.
• Review protocols and other scientific documents to apply appropriate study information to budget tools.

• Strong planning, strategizing, managing, monitoring, scheduling, and critiquing skills.
• Excellent written and verbal communication skills to clearly and concisely present information.
• Strong interpersonal skills in a fast-paced, deadline‑oriented, and changing environment.
• Excellent ability to handle multiple tasks and many details in a fast‑paced, constantly changing environment.
• Ability to exercise sound judgment and make decisions independently.
• Excellent self‑motivation skills.

• Fully qualified in development of Strategic, Full Service, and Preferred Provider RFPs.
• High‑level knowledge of early phase study designs including NHV and patient/multi‑site studies.
• Demonstrated excellent organizational, analytical and mathematical skills.
• Skilled in creating customized budgets and assembling multiple documents/responses.
• Ability to advise and interact with all levels of management, including negotiation and conflict resolution skills.
• Advanced experience in all MS‑Office applications, including Microsoft Word and Excel.
• Bachelor’s degree required (preferably in Life Sciences or Business) and two to four years of experience preparing proposals and budgets for the clinical trial industry, preferably in a CRO environment.

At Worldwide Clinical Trials, we are committed to fostering an inclusive and equitable workplace by providing transparent compensation.

The salary range for this position is annually:
United States of America - $54,500.00 - $. The final salary will be determined based on relevant experience, performance, education, and internal equity. In addition to base salary, we offer a competitive benefits package depending on location, and we ensure pay equity and comply with all applicable labor laws.