Proposal Manager

As a Proposal Manager, you will play a key role in the development, coordination, and delivery of high-quality marketing and business proposals that support the growth of the organization across all divisions. Reporting to senior leadership, you will be responsible for managing the end-to-end proposal process, ensuring compliance with RFP/RFI requirements, and producing compelling, visually engaging submissions that align with corporate strategy and brand standards.

This role requires a detail-oriented and creative professional with strong writing, design, and project coordination skills, as well as the ability to manage multiple deadlines in a fast-paced environment.

• Manage the full RFP/RFI review process, including requirements analysis, outlining, scheduling, assignments, and risk identification.
• Develop detailed proposal plans, including timelines, responsibility matrices, and compliance checklists.
• Lead bid/no-bid discussions and coordinate pursuit planning sessions with internal stakeholders.
• Facilitate proposal reviews to ensure quality, consistency, and compliance.
• Ensure all submissions align with corporate objectives, policies, and branding standards.

• Write, edit, and proofread proposal content, reports, correspondence, and supporting documentation.
• Ensure all materials meet standards for accuracy, grammar, formatting, clarity, and compliance.
• Collaborate with leadership and subject matter experts to develop project narratives and employee resumes.
• Maintain consistency in messaging, tone, and overall proposal storytelling.

• Translate proposal strategy and win themes into compelling visual layouts using Adobe InDesign and Creative Suite.
• Develop graphics, diagrams, and visual storytelling elements to enhance proposal submissions.
• Select and curate imagery that strengthens messaging and improves proposal impact.
• Ensure all documents are professionally designed and aligned with brand standards.

• Develop marketing materials, presentations, newsletters, and internal communications.
• Support corporate meetings, training sessions, and business development presentations.
• Assist with preparation and distribution of press releases and company announcements.
• Contribute to maintaining a consistent corporate brand across all materials.

• Maintain and organize historical proposal content, templates, and marketing assets.
• Track KPIs related to proposal activity and outcomes.
• Update and manage opportunity data in Salesforce, including reporting and tracking.
• Monitor procurement and bid platforms (MERX, DCN, Biddingo, Bids & Tenders) for opportunities and ensure subscriptions remain current.

• Post-secondary diploma or certificate in Marketing, Communications, Business Administration, or related field.
• 3–5 years of experience in proposal coordination or proposal management in a professional environment.
• Experience in the construction industry is considered an asset.
• Strong experience with Adobe InDesign and Microsoft Office Suite.

• Strong proficiency in Adobe InDesign and Adobe Creative Suite.
• Experience with CRM systems such as Salesforce.
• Strong understanding of proposal/RFP processes and compliance requirements.
• Familiarity with online bidding platforms (MERX, DCN, Biddingo, Bids & Tenders).

• Excellent writing, editing, and proofreading skills.
• Strong visual communication and design awareness.
• High attention to detail and accuracy under tight deadlines.
• Strong organizational and time management abilities.
• Ability to manage multiple projects simultaneously.
• Strong collaboration and stakeholder management skills.
• Creative thinker with strong problem-solving abilities.
• Professionalism, accountability, and commitment to quality.

• Quality Orientation
• Communication
• Results Focused
• Planning & Organizing
• Research & Analysis
• Relationship Management
• Adaptability & Flexibility
• Accountability & Dependability
• Creative & Innovative Thinking
• Ethics & Integrity
• Consultation &…