Purchasing Assistant

Assistant To The Director Of Supplier Relations

The Assistant to the Director of Supplier Relations is an integral role within the Purchasing Department. This individual is expected to carry out multiple functions and follow direction in tracking invoice pricing, invoice exception/reconciliation, BOSS system support and product maintenance.

Essential Functions

• Develop clear understanding of the BOSS receiving process and pricing by distributor as related to invoicing.
• Monitor all receipts for exceptions in the BOSS system for clearing and export to the Accounts Payable side in accounting.
• Continually improve the process for communication with the field on errors in receipts that lead to exceptions.
• Develop strong internal relationships with Field and Home Office.
• Act as liaison between the Pricing Coordinator and Director of Nutrition Services on all receipt exceptions based on pricing errors.
• Communicate pricing errors to DSR and Pricing Coordinator when BOSS exceptions reveal errors.
• Track and manage invoices Received but not Approved for Export within BOSS to support the AP team.
• Develop reports to track types of exceptions created by improper entry by Field team members regarding company’s products, pricing, etc.; preparing and analyzing meaningful reports for use by the DSR.
• Support the Pricing Coordinator and Financial Analyst-Purchasing with data gathering and report formatting as needed.

Education:

BS Degree in a related field preferred, but not required.

Experience:

• 3-6 years accounting experience in account/invoice reconciliation.
• Strong analytical and reporting skills.
• Experience with usage of inventory/ordering systems required.
• Strong ability to integrate and communicate effectively, orally or in writing internally in the organization.
• Able to effectively write business correspondence and memos/emails.
• Ability to foster positive relationships and strong internal partnerships.
• Strong project management skills with ability to lead and motivate team mates.
• Team player who is responsive, respectful of others, and willing to “roll up sleeves” and work with team members at all levels to accomplish tasks.
• Proven track record as a high-performing, self-starter who accepts responsibility for accomplishing personal goals.
• Proficient in the use of Microsoft Office software (Word, Excel, Outlook, PowerPoint, Access).
• Willingness to travel (less than 10%).