T&E Specialist

Job Title

We are looking for a passionate, growth oriented team player to join our Accounting team!

On a daily basis the T&E Specialist will interact directly with employees across all levels to ensure compliance with the Travel & Entertainment (T&E) policy. This role will use Concur Expense & Travel, our web-based system, which will incorporate expense reimbursement, reporting and reconciliations. The position will report to the Director or AP/AR with a potential to learn more about other accounting functions.

• Act as T&E Administrator in our Concur Expense & Travel system, in charge of auditing and processing expense reports for our FXM USA business and smaller subsidiaries
• Enforcement of the T&E policy while factoring in IRS regulation adherence
• Partner with Compliance team to educate employees on code of conduct as it relates to T&E
• Maintain user profiles, documentation, T&E Policy updates, and audit records
• Provide ongoing Concur training for new users/system updates and proactively ensure employees understand the T&E policy as well as system features
• Create and provide training to assist new and existing employees with best practices
• Perform investigative research to resolve T&E discrepancies and safeguard our company
• Provide end user support and case management
• Work with Accounting team to develop/test/distribute T&E reports;
  Reporting and Analytics. Present findings to management on a quarterly basis.
• Daily closing of expense report batch and submission for SAP
• Construct monthly journal entry as it relates to T&E
• Collaborate and develop reporting tools to monitor business performance, driving simplification and standardization
• Develop ways to incorporate AI into auditing and reporting of T&E
• Provide supporting documents as needed during internal and external audits
• Perform and assist with ad hoc projects, reports & tasks as needed

• Passionate, team player, eager to learn and grow
• Accurate and strong attention to detail
• Excellent interpersonal and oral/written communication skills
• Business Acumen
• Business partnering
• Process improvement/simplification mindset
• Results Driven/Initiative
• Organizational & Time Management Skills

• BA/BS degree (Business Administration or Accounting is a plus)
• 1-3 years of Accounting / T&E / AP / AR experience preferred
• Concur or Expense management experience a plus
• Excellent communication skills and written skills
• Technologically savvy, with knowledge of Microsoft Office. Proficiency in Microsoft Excel.
• Ability to query data, compile reports and provide analysis; undeterred by challenges lacking a standard solution

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice

Requires the ability to sit at a desk for extended periods, working with computers and other office equipment. Ability to lift 40 lbs. as needed

• Location: White Plains, NY 10601
• Schedule: Hybrid – three days in the office, two days working from home
• Office hours: 9am to 5:30pm
• Commute: Just a 5-minute walk from the Metro-North Station, making it an easy and convenient ride to and from NYC

• Base salary range: $55,000-$70,000/yr. exact compensation may vary based on skills and experience.
• Medical, Dental, Vision plans
• Matching 401(k)
• Generous PTO (Paid Time Off)
• Short and long-term disability
• Many more...

Freixenet Mionetto USA is an Equal Employment Opportunity Employer.