Facilities Specialist

Facilities Specialist

The Facilities Specialist supports the Facilities Maintenance and Mechanical teams by performing a blend of financial, analytical, and project coordination activities. This role supports vendor and invoice management and drives data-informed decision-making to optimize facility performance.

Key Responsibilities

• Serve as a liaison between Director of Facilities, Procurement, Finance and Facilities/Mechanical Managers, to communicate operational updates and priorities related to Building Repairs, HVAC, refrigeration, and lighting.
• The Facility Specialist is the administrative lead that manages BJs CMMS. Duties will include but not limited to inputting vendor information, contracts, rates and ppm schedules.
• Review and manage facility and mechanical CMMS service requests, identifying opportunities to improve efficiency and reduce facility-related expenses.
• Collaborate with Accounts Payable, Finance, suppliers, and service providers to resolve billing issues and support monthly accrual processes.
• Monitor vendor performance, ensuring compliance with service expectations and schedule training to vendors where needed.
• Responsible for review of level 1 invoicing; ensuring vendor compliance. Once invoices are verified and accurate, advance to level 2 in a timely manner.
• Responsible for processing manually submitted invoices and keeping record by vendor.
• Responsible for maintaining, processing of fees and violations and reconciling dept Pcard.
• Develop, review, maintain, and distribute operational and financial reports to relevant stakeholders.
• Support and coordinate capital improvement projects as directed by senior leadership.
• Analyze equipment performance and maintenance costs; research alternatives and recommend cost-effective improvements.
• Maintain proficiency in systems such as Energy Cap, SAP, Ariba, Danfoss, Image Silo, Verisae, Service Channel, and related CMMS tools.

Qualifications

• 2–4 years of experience in facilities, operations, finance, or a related analytical role.
• Strong analytical and problem-solving skills with high attention to detail.
• Advanced proficiency in Microsoft Excel (pivot tables, lookup functions, logical formulas, and data visualization).
• Ability to manage multiple priorities in a fast-paced environment.
• Self-motivated with a strong sense of ownership and urgency.
• Strong communication and collaboration skills across cross-functional teams.
• Experience with facilities management systems preferred.

This position is a hybrid role with 3 days onsite, 2 days remote at our home office. Scheduled days may vary.

In accordance with the Pay Transparency requirements, the following represents a good faith estimate of the compensation range for this position. At BJ's Wholesale Club, we carefully consider a wide range of non-discriminatory factors when determining salary. Actual salaries will vary depending on factors including but not limited to location, education, experience, and qualifications. The pay range for this position is $58,000.00 - $74,000.00.