Document Control Lead

This is a seconded position, meaning the selected candidate will be employed by ITAC but work full-time on assignment with one of our clients. While day‑to‑day responsibilities will be managed on‑site with the client, ITAC provides ongoing support, resources, and benefits as your employer.

We are seeking a Project Document Control Lead to join our team. The ideal candidate will be a high energy, collaborative individual who aspires to find creative ways to solve problems, ask questions, and improve processes. This individual can be located remotely, traveling to Charlotte, NC at the appropriate time throughout the project lifecycle. The successful candidate should have a minimum of five years working in a capital projects environment with a mix of both Owner/Operator and EPCM experience.

Advanced or working knowledge of the following systems and processes is a must:
Aconex, SharePoint, SAP, Power BI, Microsoft Office Suite.

• Develop and maintain positive working relationships horizontally throughout the project team including Corporate Functional Leadership, Engineering, Procurement, Commissioning, vendors, and contractors
• Ensure compliance with company Corporate Guidelines and Standards
• Develop/update document management plan according to local practices, including identifying document management requirements with internal stakeholders
• Establish document filing platform for project team members both internal and external
• Manage access for all document share platforms or systems
• Collaborate with project management team to establish the project document distribution matrix for project implementation and manage any necessary changes throughout the project
• Lead EDMS system training for project team
• Collaborate with EPCM, suppliers and other related parties on document management
• Evaluate EPCM document management strategy, including document control procedures, workflows and systems
• Conduct periodic audits of project document control performance ensuring all project documents are distributed properly and timely
• Develop and maintain project document register
• Generate document status reporting as required
• Provide necessary support to project team on document bulk retrieval or status checks
• Collaborate with IT on various applications and network issues through resolution
• Assist the project team with project closeout
• Archive handover package from contractors, ensuring it’s complete and clear in accordance with company requirements
• Provide guidance, direction and specialized assistance to the project for the resolution of difficult and complex document control problems

• Experience:
  
  Minimum of 5 years of experience in a similar role, preferably within the mining or manufacturing industry.
• Exceptional understanding of the document management process and practices
• Procedural awareness for all stages of projects
• Advanced capabilities and experience using EDMS systems – Direct experience with Aconex highly preferred
• Experience working on international project teams
• Comfortable collaborating in large team environments and managing frequent requests from multiple stakeholders with clear, responsive communication.
• Excellent attention to detail
• Knowledge of engineering and construction documentation life cycles and workflows
• Bachelor’s degree in Business, Engineering, Construction, Science or related field preferred.
• Six Sigma certification preferred.

• 401k & ESOP
• Professional Development
• Safety Incentive Program
• 24/7 Chaplain Care
• Flexible Schedule & Remote Working