Program Associate, Career Pathways; Remote

Position: Program Associate, Career Pathways (Remote)
Title:

Program Associate, Career Pathways

Department:
Career Pathways

Reporting to:
Deputy Director, Career Pathways

Location:

USA - Remote

Compensation: $55K - $67K USD

Who We Are:

World Education Services (WES) is a non-profit social enterprise that supports the educational, economic, and social inclusion of immigrants, refugees, and international students. For 50 years, WES has set the standard for international academic credential evaluation, supporting millions of people as they seek to achieve their academic and professional goals. Through decades of experience as a leader in global education, WES has developed a wide range of tools to pursue social impact m evaluating academic credentials to shaping policy, designing programs, and providing philanthropic funding, we partner with a diverse set of organizations, leaders, and networks to uplift individuals and drive systems change.

Together with its partners, WES enables people to learn, work, and thrive in new places. For more information about WES, please visit our website .org.

About the Opportunity:

The Program Associate supports the day‑to‑day execution of Career Pathways initiatives across both Canada and the U.S. by providing program and administrative coordination, implementation support, and follow through across multiple work streams. Working under the Deputy Director's leadership and in close collaboration with the Implementation Leads, the Program Associate helps advance initiatives by coordinating timelines and workplans, communications, supporting partner engagement and convenings, tracking progress and dependencies, and ensuring information flows effectively across matrixed teams.

This role strengthens execution capacity and supports cross‑country coherence, learning, and adaptation.

What You'll Do:

Initiative Implementation & Coordination (40%)

* Support day‑to‑day implementation of Career Pathways initiatives across both countries, including coordinating workplans, tracking milestones, preparing materials, and supporting delivery of pilots, convenings, and partner engagements under the direction of the Implementation Leads (initiative implementation) and in collaboration with the Operations Manager (planning and reporting).

* Assist with operational execution of initiatives by coordinating tasks across matrixed teams (policy and practice, philanthropy, community power, narrative and comms) to ensure timelines, dependencies, and deliverables remain aligned.

Partner & Stakeholder Engagement Support (35%)

* Support Implementation Leads in managing relationships with ecosystem partners (e.g., regulators, employers, immigrant‑led organizations, intermediaries) by providing logistical and administrative coordination-including scheduling, meeting preparation, coordinating agendas, materials development, facilitating, note-taking, communications drafting, documenting decisions and tracking follow-ups-to ensure smooth execution of multi-stakeholder projects across the U.S. and Canada.

* Contribute to cross‑country cross-pollination by surfacing comparative work, opportunities for shared partner engagements or connections where initiatives or learnings overlap.

* Organize convenings and external events including planning and logistics with guidance from the Leads and in collaboration with relevant WES teams (e.g. Comms).

* Track key partner engagement touchpoints in shared systems (e.g. Salesforce) for visibility and to inform partner stewardship efforts

Learning, Documentation & Adaptive Improvement (25%)

* Capture implementation‑level insights, risks, and learnings; maintain organized documentation and feed synthesized insights into the Deputy Director, Insights Manager, and Head, and to the Project Manager and Operations Partner for reporting.

* Support continuous improvement by helping track what is working, where barriers are emerging, and how implementation approaches may need to adapt as initiatives evolve.

Your

Experience:

Required

* Bachelor's degree or an acceptable equivalent combination of education and experience in a relevant field.

* 3+ years of related professional experience coordinating administrative activities and/or events; preference…