Executive Coordinator - Schools

Description

Job Description

POSITION:
Executive Coordinator
- Schools

REPORTS TO:

Chief Schools Officer

POSITION TYPE: 12-month

START DATE:

Immediate

COMPENSATION: $54,911 - $65,894, Home Office Grade 4

At YES Prep, work for a mission that impacts the life trajectory of students and their families. YES Prep creates pathways to extraordinary opportunity through best-in-class development, competitive compensation and benefits, and recognition for your impact. Grow as an authentic leader and be part of a high‑performing, team‑oriented culture.

• 2,100,000+ Students
• 2,400 Team Members
• 16 Secondary Campuses
• 11 Elementary Campuses
• 92% Students Who Qualify for Free/Reduced‑Price Lunch
• 96% Hispanic & African‑American Students
• 90% Students Who Are Accepted to a 4‑Year University
• 88% First‑Generation College Students
• Ranked in the Top 100 High Schools in the Nation, U.S. News & World Report

We serve the students of Houston, Texas, the 4th largest city across the United States. There are over 20 public‑school districts and other great public charter school options within Houston’s city limits serving our increasing population.

YES Prep needs a dynamic Executive Coordinator
- Schools with a robust set of experiences, to make our mission a reality. As a YES Prep employee, you will achieve jaw‑dropping results, create pathways to opportunity for our students, and build transformative relationships.

To put it simply, you will maximize the efficiency of the Chief Schools Officer and the Schools Team by providing high‑level administrative and operational support.

When you join the YES Prep team, some of the work and responsibilities will include:

• Managing the weekly and monthly calendar of the Chief Schools Officer (CSO) to assist with project management;
• Assisting in organizing the administration and logistics of the Schools Department;
• Leading and coordinating preparation efforts and Board and Committee meetings, including the Program Committee led by the CSO and Chief Talent Officer;
• Compiling and submitting monthly reimbursements for the CSO as needed;
• Securing travel arrangements for the CSO, including transportation, lodging, and trip itineraries;
• Being a first point of contact for the CSO regarding meetings, professional learning logistics, and communication around timelines and status updates;
• Completing independent research of historical documentation, processes, etc. to lead planning efforts;
• Building individual and team processes for logistical and operational success;
• Assisting with planning and coordination of team meetings and agendas, including creating effective presentations (PPT), taking useful minutes, researching and proposing agenda items, etc.;
• Overseeing and managing a variety of high priority projects as assigned;
• Collaborating with appropriate cross‑functional team members to support internal communication efforts;
• Owning and project managing internal marketing and communications campaigns for the team as needed;
• Assisting with analyzing and preparing reports using Excel and other tools;
• Additional duties as assigned.

We seek staff with a multitude of backgrounds, talents, interests, and ideas. Certain traits consistently shine through our most successful employees: passion for the mission, drive for results, care for students, and resilience. Other traits needed and desired for this role are:

• Bachelor’s Degree from an accredited institution or equivalent experience
• 2 years of experience in an administrative or operations role
• A record of achievement and accuracy in previous work
• Ability to work outside of normal hours and on weekends
• Openness to giving and receiving frequent feedback
• Demonstrated ability to work on a team
• Ability to maintain emotional control under stress
• Ability to work urgently in a fast‑paced and results‑oriented environment
• Creates and maintains positive working relationships on a team and/or in a highly collaborative environment
• Frequent prolonged and irregular hours of duty, including evenings and weekends
• A dedication to learn, grow, and develop as a professional

• Belief in and commitment to the mission and core values of YES Prep Public…