Office Technician

What We Offer:

Our excellent salary and benefits package includes medical, dental, vision, life insurance, short and long-term disability coverage, education reimbursement, 401(k), performance bonuses, and an employee stock program. Employee Resource Groups and Programs offered include the Young Professionals Group, Women at Wade Trim, Diversity, Equity and Inclusion, Professional Development, Leadership Development, Rotation Program, Mentor Program, Sustainability Program, and Wellness Program.

We are looking for an Office Technician with five to ten years of experience to join our Construction team in our Omaha office. Candidates must have a High School Diploma, MDOT documentation training and a valid driver’s license.

• Interpret project plans and specifications
• Prepare Notice of Award, Notice to Proceed, Agreement, and Bonds for execution
• Maintain a comprehensive knowledge of the construction process
• Assist with the processing and verification of contractor payrolls, prevailing wage on projects, payment applications and preparing certificates for payment
• Support Project Managers in preparing certification letters, substantial completion letters, final inspections, correspondence to contractors/owners, and expedite resolution for various issues
• Support and assist in the preparation of proposals
• Prepare and collaborate in the development of standard document control procedures, guidelines, and practices
• Maintain construction standard field forms and file index
• Lead the effort to set up, maintain, and audit construction project files and related information
• Attend client, public, project, and staff meetings including client progress, plan review, preconstruction, etc., as needed to support Project Managers
• Prepare project status, logs, reports, etc.
• Assist Project Managers with processing of submittals and RFIs and maintaining all related logs and electronic files
• Assist in the timely processing of all project-related documentation
• Assist Project Managers with all project-related administrative tasks
• Attend seminars and/or training classes to further develop document control skills
• Maintain excellent client relations
• Maintain a safe working environment

• High School Diploma
• MDOT documentation training
• Valid driver’s license

This position requires excellent file and document management and organizational skills in order to accommodate multiple tasks simultaneously and excellent communication skills when dealing with individuals at all levels, as well as clients, sub-consultants, and contractors.

Wade Trim is committed to maximizing the value of infrastructure investments. We’ve been solving complex engineering challenges for a century. We customize our work approach to fit each project using a collaborative, friendly style to deliver solutions our clients can stand behind.

Our supportive culture recognizes and strives to fulfill collective client, company, and individual needs. Mentoring and building skills of Wade Trim staff is a priority. Frequent interaction among staff is encouraged, company leadership is easily accessible, and opportunities are provided for staff to help shape the firm’s future through strategic planning. Work/life balance is supported through a flexible, hybrid work schedule that brings team members together in the office at least three days a week and connects them virtually when working from home.

To solve our clients’ toughest challenges, we’ve devoted ourselves to delivering innovative solutions. Our Office of Applied Technology (OAT) is dedicated to seeking new technologies or ways to apply existing technologies to enhance value to our clients and positively impact communities. All staff are encouraged to share ideas and suggestions for innovative technologies or processes to adopt. This open-minded approach enables us to advance technology, foster innovation, and stay ahead of our clients’ needs.

Wade Trim’s success is shared by the employees that make it happen. Since our beginning, our firm has been 100% employee owned. This cultivates an ownership mindset that benefits our work approach, collaborative culture, and ability to deliver client solutions. We believe employee ownership drives the sustainability and growth of our firm and provides all our employees with opportunities for financial success.

If you are looking for a challenging and rewarding career in a friendly environment, please submit your resume by visiting the Careers section of our website at

Wade Trim is an Affimative Action/Equal Opportunity Employer.