Executive Operations Coordinator

Overview of the Role

We are seeking a highly experienced and strategic Executive Operations Coordinator to support senior leadership and help drive operational excellence across the organization. This role serves as a trusted partner to the President and Vice President, ensuring priorities are coordinated, commitments are tracked, and leadership initiatives are executed effectively. The successful candidate will bring a proven track record of supporting executive‑level leaders, exceptional organizational and analytical capabilities, and the ability to operate with a high degree of professionalism, discretion, and autonomy in a fast‑paced environment.

• Manage and coordinate complex calendars for the President and Vice President, ensuring effective prioritization of meetings, commitments, and business objectives.
• Organize and facilitate leadership meetings, including scheduling, preparation of materials, documentation of outcomes, and follow‑up activities.
• Track action items arising from leadership discussions and drive accountability for deliverables across the organization.
• Maintain accurate and up‑to‑date information within Salesforce to support operational effectiveness, forecasting, and reporting.
• Prepare pipeline review materials and executive reporting packages for leadership discussions and decision‑making.
• Follow up with directors and other senior stakeholders to monitor progress on commitments, priorities, and key initiatives.
• Develop and maintain executive dashboards to provide visibility into business performance, operational metrics, and strategic priorities.
• Support quarterly planning activities, reporting processes, and organizational reviews.
• Collaborate with team members to troubleshoot issues, improve existing solutions, and support ongoing AI enablement initiatives.

• Significant experience supporting C‑suite executives, senior leaders, or executive management teams in a complex business environment.
• Demonstrated ability to operate as a trusted advisor and partner to senior leadership.
• Exceptional organizational, planning, and time‑management skills with the ability to manage multiple high‑priority initiatives simultaneously.
• Strong business acumen and the ability to understand and align with organizational priorities.
• Excellent communication and stakeholder management skills, with the confidence to engage effectively at all levels of the organization.
• Experience driving follow‑through and accountability across leadership teams and business functions.
• Advanced proficiency with Salesforce and Microsoft Office applications, particularly Excel and PowerPoint.
• Experience developing executive dashboards, reports, and presentation materials for senior leadership audiences.
• Strong attention to detail, sound judgment, and a commitment to maintaining confidentiality.
• Ability to work independently, anticipate needs, and proactively identify opportunities to improve operational effectiveness.

• Always improving your skills and knowledge; you want to be the best at what you do.
• Curious and creative; comfortable taking on new problems and challenges.
• A self‑starter with the ability to recommend priorities to the project leader.
• Comfortable working through problems and figuring things out with minimal supervision.
• Great problem‑solving skills: thorough and reliable.
• Able to work in a team: share knowledge and assist other team members.
• Good communicator: able to explain your ideas and recommendations.
• Well organized and dependable under pressure; you manage your time effectively.
• Energized by the company values.

• A values‑driven workplace where people really matter.
• Flexible work location support for remote work / work from home.
• Competitive salary, retirement savings program, and rewards program.
• Comprehensive health, dental, vision, life and disability insurance plans and access to e‑health care.
• Paid vacation, maternity/parental leave, paid sick leave and paid Mariner MyLife days.
• Unlimited training.