Corporate Board Secretarial Specialist Job Singapore,Business

Corporate Secretarial Executive

Singapore – Monday to Friday, 09:00 to 18:00 – Hybrid.

Responsibilities

Assist in handling full spectrum of corporate secretarial matters for clients under your care and ensure statutory and compliance issues are met.
Prepare necessary documents or supporting work for company/foreign branch formations, board resolutions and meetings, and corporate actions documents.
File client entity annual returns and financial statements with ACRA and lodge required changes with ACRA.
Attend to auditors’ queries on behalf of clients and liaise with them in preparation for statutory audit.
Assess work procedures, provide feedback and suggestions for improvement, and implement improvement processes where necessary.
Perform administration tasks pertaining to clients or internal procedures.
Handle staff relocation matters for clients.
Onboard new clients, conduct ongoing monitoring and client due diligence checks.
Follow up on debtor’s management of client outstanding invoices beyond the surface level.
Act as a relationship bridge between the client and the compliance team on annual file review challenges, updating and verifying information and managing information needs optimally.
Perform other ad‑hoc duties as assigned.

Qualifications

Institute of Chartered Secretaries and Administrators (ICSA) qualification or those pursuing, and a Diploma in Business Administration, Commerce, or Law with a minimum of 3–4 years of relevant corporate secretarial experience.
Meticulous individual with strong sense of responsibility, proactive client‑servicing aptitude, and basic commercial acumen.
Strong team player with a positive working attitude, able to work independently and multi‑task.
Good interpersonal, oral, and written communication skills.
Proficiency in MS Office; knowledge of Viewpoint is an advantage.
Strong sense of responsibility.

Benefits

Employees are eligible for Success‑Sharing, bonuses, or commission plans based on role and individual performance.
Competitive and comprehensive benefits package including annual leave, tuition reimbursement, referral bonuses, and more.
Hybrid or remote work schedules are offered in alignment with local regulations, as detailed in the interview process.

Disclaimer:
The information above describes the general nature and level of work performed by employees in this role. It is not intended to describe all duties, responsibilities, and qualifications.

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