Design Center Coordinator

Benefits

• Benefits from Day One:
  Medical, Dental, Vision Insurance, Life Insurance, Disability Insurance
• Paid Time Off from Day One
• 403-B Retirement Plan
• 4 Weeks 100% Paid Parental Leave
• Career Development
• Whole Person Well-being Resources
• Mental Health Resources and Support
• Pet Benefits

Full time

Day (United States of America)

9439 Forest City Cv, Altamonte Springs, Florida, 32714

Manages calendars for the Design Center and leadership team. Ensures effective technology and building services are in place for events. Processes invoices and tracks expenses to maintain the Design Center budget. Plans and coordinates all aspects of complex events, including logistics, scheduling, and execution. Collaborates with multiple leaders to manage team schedules, including work-from-home, office work, and team meetings. Independently manages projects and produces detailed reports for leadership.

Handles all catering arrangements and audiovisual support for events. Designs and organizes on-site and off-site group experiences, including hotel accommodations, transportation, and meals. Provides a positive service experience for all guests and event participants. Coordinates with building management to ensure facilities are properly maintained and serviced. Develops presentations and documentation as requested by leadership. Researches and gathers information to support event planning and execution.

• Critical thinking skills [Required]
• Analytical skills [Required]
• Creative, professional approach to problem resolution [Required]
• Excellent verbal and written communication skills [Required]
• Ability to think quickly and adapt to changing situations; self-motivated and resourceful [Required]
• Strong interpersonal skills [Required]
• Skilled at working with executive leadership [Required]
• Ability to multi-task, handling multiple projects and tasks [Required]
• General business knowledge [Required]
• Strong attention to detail [Required]
• Skilled in Outlook, Word, Excel, Powerpoint, Access [Required]
• Skilled in managing multiple calendars [Required]
• Professional attitude and conduct [Required]
• Type 45 wpm with minimal errors [Required]
• Skilled in event management [Required]
• Knowledge of healthcare administration [Preferred]
• Skilled in the arts (acting, music, poetry) [Preferred]
• Skilled in Improvisation [Preferred]
• Skilled in creative food service and presentation [Preferred]

• Associate [Required]
• Bachelor’s [Preferred]

• or equivalent education/experience
• in Business, Communications, Hospitality Management or like degree

• 10+ experience as an executive assistant or in a professional support/hospitality function [Preferred]
• 2+ experience as an executive assistant, project coordinator or in a professional support/hospitality function [Required]
• Experience in healthcare [Preferred]
• Hospitality experience [Preferred]

N/A

N/A

Physical Requirements -

$21.73 - $40.42

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.