Procurement & Contract Analyst

About the Massachusetts Veterans Home at Chelsea

The Massachusetts Veterans Homes are independent state agencies operating under the Executive Office of Veterans Services (EOVS). Owned and operated by the Commonwealth of Massachusetts, the Veterans Homes provide long‑term care, skilled nursing services, and domiciliary programs designed to meet the healthcare, residential, and psychosocial needs of Massachusetts veterans.

The care and services provided by the Veterans Homes are supported by a multidisciplinary workforce of approximately 450 professionals, including physicians, advanced practice clinicians, nurses, nursing assistants, social workers, recreation therapists, rehabilitation specialists, speech‑language pathologists, educators, dietary staff, building trades personnel, environmental services staff, managers, consultants, contractors, and administrative support professionals. Our longstanding tradition of service to Massachusetts veterans is matched by an unwavering commitment to excellence in care and quality of life.

Established in 1882, the Massachusetts Veterans Home at Chelsea is a comprehensive healthcare and residential facility dedicated to serving eligible veterans with dignity, honor, and respect. We proudly care for veterans from all eras of military service, from World War II through the Global War on Terror, by providing high‑quality skilled nursing care, long‑term care services, and residential support programs.

The Massachusetts Veterans Home at Chelsea is seeking an energetic, self‑motivated, and detail‑oriented Procurement and Contract Analyst to join our team. This position plays a critical role in supporting the Home’s operations through the management and oversight of procurement and contracting activities, ensuring compliance with Commonwealth procurement laws, regulations, policies, and procedures while supporting the operational needs of the facility.

• Serve as the lead analyst for all pre‑award procurement activities, including the development of bid specifications and procurement strategies in accordance with Commonwealth procurement laws, regulations, and best practices established by the Operational Services Division (OSD) and the Office of the Comptroller (CTR).
• Post, monitor, and track all procurement activity through the Commonwealth's COMMBUYS system.
• Maintain detailed contract files, records, and tracking systems to monitor post‑award activities, ensure compliance with contract budgets, and satisfy reporting requirements.
• Provide technical assistance and guidance regarding COMMBUYS processes, Requests for Proposals (RFPs), Invitations for Bids (IFBs), Statements of Work (SOWs), and other procurement‑related activities.
• Maintain current knowledge of MMARS, COMMBUYS, procurement regulations, and Commonwealth policies and procedures.
• Monitor and oversee Home contracts to ensure compliance with applicable laws, regulations, policies, and contractual requirements.
• Prepare periodic reports and summaries regarding contract awards, contract utilization, and vendor performance.
• Develop and implement best practices to improve workflow efficiency, strengthen internal controls, and streamline procurement and contract administration processes.
• Prepare and manage Department Master Service Agreements within MMARS, maintain active vendor records, and monitor contract expenditures.
• Attend OSD trainings and meetings as necessary to ensure ongoing compliance with COMMBUYS requirements and procurement regulations.
• Ensure all contracts, amendments, and procurement documents are processed accurately and within established deadlines throughout the fiscal year.
• Serve as a liaison with Commonwealth agencies and oversight organizations, including the Office of the Comptroller, Operational Services Division, Supplier Diversity Office, and Office of the State Treasurer, regarding procurement and contract‑related matters.
• Review Master Agreement applications for completeness, maintain procurement databases, and track application status through completion.
• Prepare monthly, quarterly, and annual reports on contract utilization and procurement…