Business Coordinator - Excellence

Project Coordinator/Business Analyst

This role encompasses a mix of project coordination and business analysis primarily focused on tracking project progress, data analysis, communication with stakeholders, and ensuring project documentation is maintained, while also contributing to budget management and inventory control. Supports the Strategy/System Improvement Division with coordinating project execution, data analysis, helping identify areas for improvement, developing solutions, managing stakeholders' expectations, logistical planning, ensuring project tasks are delivered on time and performance monitoring of system level improvement initiatives.

Responsible for professionally collaborating with Executives, Physicians, Employees and Patrons of Stormont Vail Health.

Education Qualifications

• Bachelor's Degree Business administration or a related field. Required

Experience Qualifications

• 4 years Business related and/or project coordination Preferred

What you will do

• Perform business analyst work by collecting, analyzing, and interpreting data to inform decision-making, including identifying trends, patterns, and potential areas for improvement based on project or organizational metrics to assess the impact of strategy/system improvements.
• In conjunction with System Project Engineers and Project Managers, develop and execute project coordination and analysis tasks.
• Progress monitoring with regularly tracking project progress against the plan, identifying any potential delays, propose solutions to mitigate and reporting updates to the Project Manager.
• Communication management: relaying information between Management, Team members, and Stakeholders, ensuring everyone is kept updated on project developments.
• Meeting coordination to include scheduling and facilitating project meetings, taking minutes and distributing action items.
• Documentation management: create resource documents and maintain project documentation, including project plans, risk assessments and status reports.
• Performance monitoring to include tracking project and data outcomes against the plan.
• Budget support; create, enter and track invoices. Review expense receipts, identify spend patterns and make recommendations to management on how to optimize based on findings.
• Supply and inventory management for ordering, purchasing and receiving. Establish and maintain department inventory procedures to identify, procure, replenish and optimize levels.
• Reporting, preparing and presenting regular project status reports to stakeholders.
• Organizing third-party Vendors to deliver or provide elements unable to be produced in-house.

Required for All Jobs

• Complies with all policies, standards, mandatory training and requirements of Stormont Vail Health
• Performs other duties as assigned

Patient Facing Options

• Position is Not Patient Facing

Remote Work Guidelines

• Workspace is a quiet and distraction-free allowing the ability to comply with all security and privacy standards.
• Stable access to electricity and a minimum of 25mb upload and internet speed.
• Dedicate full attention to the job duties and communication with others during working hours.
• Adhere to break and attendance schedules agreed upon with supervisor.
• Abide by Stormont Vail's Remote Worker Policy and will review and acknowledge the Remote Work Agreement annually.

Remote Work Capability

• Hybrid

Scope

• No Supervisory Responsibility
• No Budget Responsibility

Physical Demands

• Balancing:
  Occasionally 1-3 Hours
• Carrying:
  Occasionally 1-3 Hours
• Climbing (Ladders):
  Rarely less than 1 hour
• Climbing (Stairs):
  Occasionally 1-3 Hours
• Crawling:
  Rarely less than 1 hour
• Crouching:
  Rarely less than 1 hour
• Driving (Automatic):
  Occasionally 1-3 Hours
• Eye/Hand/Foot Coordination:
  Frequently 3-5 Hours
• Feeling:
  Frequently 3-5 Hours
• Grasping (Fine Motor):
  Frequently 3-5 Hours
• Grasping (Gross Hand):
  Frequently 3-5 Hours
• Handling:
  Frequently 3-5 Hours
• Hearing:
  Frequently 3-5 Hours
• Kneeling:
  Rarely less than 1 hour
• Lifting:
  Occasionally 1-3 Hours up to 50 lbs
• Operate Foot Controls:
  Rarely less than 1 hour
• Pulling:
  Occasionally 1-3 Hours up to 50 lbs
• Pushing:
  Occasionally 1-3 Hours up to 50 lbs
• Reaching (Forward):
  Occasionally 1-3 Hours up to 50 lbs
• Reaching (Overhead):
  Occasionally 1-3 Hours up to 50 lbs
• Repetitive Motions:
  Frequently 3-5 Hours
• Sitting:
  Frequently 3-5 Hours
• Standing:
  Frequently 3-5 Hours
• Stooping:
  Occasionally 1-3 Hours
• Talking:
  Frequently 3-5 Hours
• Walking:
  Frequently 3-5 Hours

Working Conditions

• Dusts:
  Rarely less than 1 hour
• Electrical:
  Rarely less than 1 hour
• Extreme Temperatures:
  Rarely less than 1 hour
• Infectious Diseases:
  Rarely less than 1 hour
• Mechanical:
  Rarely less than 1 hour
• Needle Stick:
  Rarely less than 1 hour
• Noise/Sounds:
  Occasionally 1-3 Hours

Stormont Vail is an equal opportunity employer and adheres to the philosophy and practice of providing equal opportunities for all employees and prospective employees, without regard to the following classifications: race, color, ethnicity, sex, sexual orientation, gender identity and expression, religion, national…