Administrative & Logistics Coordinator

EVG Specialty Network is seeking a highly organized, detail‑oriented Administrative & Logistics Coordinator to support key initiatives across Talent Acquisition, Marketing, and Operations while providing on‑site administrative support at Friendship Hospital for Animals in NW Washington, DC.

This is a dynamic, hands‑on role ideal for someone who thrives on keeping projects moving, managing logistics, coordinating events, and ensuring exceptional experiences for candidates, employees, and hospital leadership. You'll play a critical role in improving operational efficiency across our growing network while supporting meaningful work that advances veterinary medicine.

• Coordinate logistics for conferences, career fairs, recruiting events, and industry meetings
• Prepare, pack, ship, track, and manage event materials and collateral
• Maintain inventory of recruiting supplies and promotional items
• Manage pre‑ and post‑event logistics, including shipping, returns, and storage
• Provide backup support for urgent or last‑minute shipment needs
  
  Assist with post‑event outreach and lead management activities
• Oversee inventory of recruiting and marketing materials
• Coordinate ordering, storage, and distribution of branded collateral and promotional products
• Partner with Marketing to ensure materials remain current, on‑brand, and aligned with company standards

• Coordinate travel, scheduling, and on‑site visit logistics for candidates as part of our white‑glove recruiting experience
• Manage travel arrangements and reimbursement processes
• Coordinate welcome gifts and onboarding materials for veterinarians, hospital leaders, and home office team members
• Oversee ordering, packaging, and delivery of recognition and welcome gifts

• Track employee milestones, certifications, anniversaries, and achievements
• Coordinate recognition gifts, cards, and communications
• Partner with Marketing to support internal and external recognition initiatives

• Collaborate closely with Talent Acquisition, Marketing, Operations, and hospital leadership teams
• Support operational compliance requirements, facility licensing, and regulatory submissions
• Work alongside the Chief of Staff to prioritize projects and manage competing priorities
• Ensure continuity and coverage for critical logistics functions across teams

• Coordinate housing reservations and scheduling
• Manage cleaning services, supply restocking, and maintenance requests
• Partner with facilities and leadership teams to ensure accommodations remain guest‑ready

• Capture and distribute meeting minutes for weekly management meetings
• Organize, maintain, and consolidate SOPs into a centralized policies and procedures manual
• Support special projects and strategic initiatives as assigned

• 2+ years of experience in administrative, logistics, operations, project coordination, or similar roles
• Exceptional organizational skills and strong attention to detail
• Ability to manage multiple priorities and deadlines simultaneously
• Experience coordinating events, shipments, inventory, or logistics preferred
• Strong communication and collaboration skills with the ability to work across multiple teams
• Proactive, resourceful, and solutions‑oriented approach
• Comfortable taking ownership of projects and driving them to completion

This role was created to help our leaders focus on high‑impact work while ensuring seamless execution of critical operational activities. You'll have the opportunity to:

• Play a key role in supporting veterinary professionals and hospital operations
• Help create exceptional candidate and employee experiences
  
  Improve efficiency and consistency across recruiting, marketing, and operational initiatives
• Work with a collaborative and mission‑driven team
• Make a meaningful impact across a growing specialty veterinary network

$55,000 - $60,000 USD