Assistant Proposal Writer & Business Development Associate

Description

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Assistant Proposal Writer & Business Development Associate

Assistant Proposal Writer & Business Development Associate
Hybrid Remote
• Remote Worker - N/A

Full-time

Assistant Proposal Writer and Business Development Associate

Grand Rapids, MI

Exempt

Proposal Writer

This position provides administrative, operational, and proposal development support to the Commercial team, with a primary focus on assisting the Proposal Manager in the preparation, coordination, tracking, and administration of proposals, RFIs, RFQs, pricing activities, and commercial systems. The position serves as a key liaison between Business Development, Proposal Management, Estimating, Procurement, Operations, and Finance to ensure timely, accurate, and compliant proposal and pricing development.

The role is highly process-oriented and requires exceptional attention to detail, organization, and follow-through.

• Assist with the preparation, assembly, formatting, proofreading, and quality review of proposals, quotations, presentations, and other commercial documents.
• Coordinate collection of proposal inputs from estimating, procurement, operations, quality, and subject matter experts.
• Support the review of incoming RFPs, RFQs, RFIs, and capability requests for requirements, timelines, and submission needs.
• Assist with proposal document version control, file organization, archiving, and maintenance of proposal folders and records.
• Support proposal submission activities and ensure all required documentation is completed and included.
• Maintain proposal trackers, timelines, status reports, and workload dashboards.
• Assist with maintaining proposal templates, standard content libraries, boilerplate language, resumes, case studies, and supporting materials within proposal management systems.

• Coordinate with Estimating, Procurement, Operations, and Finance to gather pricing information required for quotations and proposals.
• Assist in the preparation and population of customer pricing tables, cost summaries, and proposal pricing exhibits.
• Support maintenance of commercial pricing tools, pricing databases, and pricing documentation.
• Assist with product, service, and pricing setup within CRM, proposal systems, and related commercial platforms.
• Support order and opportunity entry activities within CRM and internal systems as assigned.
• Verify data accuracy and completeness across pricing, proposal, and opportunity records.

• Support administration and maintenance of CRM data, including opportunity creation, updates, stage progression, and record management.
• Ensure proposal, quote, and opportunity records are accurately tracked and maintained.
• Assist with CRM reporting, dashboard preparation, and commercial KPI tracking.
• Support data cleanup, record audits, and process compliance initiatives.
• Maintain commercial document repositories and SharePoint libraries.
• Assist with completion of customer RFIs, supplier registration forms, vendor qualification questionnaires, and prequalification packages.
• Maintain repository of commonly requested company information, certifications, policies, capabilities, and compliance documentation.
• Coordinate updates to customer portals and supplier management systems.
• Assist with tracking confidentiality agreements, master service agreements, and other commercial documentation.

• Provide administrative support to the Proposal Manager and Commercial Leadership team.
• Prepare meeting agendas, action-item trackers, and meeting summaries as needed.
• Assist with reporting related to proposal activity, win/loss trends, proposal volume, response times, and other commercial KPIs.
• Maintain organized electronic filing systems and records retention processes.
• Support special projects and process improvement initiatives across the commercial organization.

• Work closely with Proposal Management, Business Development, Procurement, Estimating, Operations, Quality, and Finance…