Administrative Assistant Virtual

Join the Office of the CEO at Digital Strategy Co

Digital Strategy Co is a Boston-USA based Digital Strategy, Marketing, AI, and Technology Consulting firm helping global organizations accelerate growth through digital transformation, AI adoption, automation, software development, and strategic marketing initiatives.

We work with businesses ranging from startups to global enterprises, helping them modernize operations, improve customer acquisition, enhance productivity, and unlock new growth opportunities through technology and innovation.

As an Administrative Assistant, you will work directly with the CEO and leadership team, serving as a key operational partner responsible for helping coordinate day-to-day business activities across multiple departments.

You will gain exposure to executive operations, marketing, hiring, business development, AI-powered workflows, and strategic initiatives while helping keep the organization running efficiently.

This role is ideal for someone who enjoys wearing multiple hats, thrives in a fast-paced environment, embraces technology, and enjoys solving problems before they become problems.

• Work directly with the CEO's Office on daily operational activities
• Manage executive calendars, scheduling, and meeting coordination
• Assist with internal communication and follow-up on key action items
• Prepare reports, presentations, summaries, and business documentation
• Help track priorities, deadlines, and ongoing company initiatives
• Coordinate meetings with clients, partners, vendors, and internal teams

• Participate in recruiting and hiring activities
• Coordinate interviews and candidate communications
• Review applications and maintain applicant tracking systems
• Schedule interviews and support onboarding processes
• Help create job postings and recruitment campaigns

• Assist with marketing campaign coordination
• Support social media publishing and content scheduling
• Coordinate marketing projects across internal and external stakeholders
• Maintain marketing calendars and campaign timelines
• Track campaign activities and support reporting efforts

• Manage appointment scheduling and meeting logistics
• Coordinate client consultations, discovery calls, and strategy sessions
• Ensure smooth communication between clients and internal teams
• Maintain CRM records and scheduling systems
• Support customer relationship management processes

• Utilize modern AI tools to improve operational efficiency
• Assist in implementing AI-powered workflows and automations
• Support internal productivity initiatives using platforms such as ChatGPT, Claude, Gemini, , Zapier, Notion, and related tools
• Identify opportunities to streamline repetitive tasks and business processes
• Help document and optimize operational workflows

• Conduct market, industry, competitor, and business research
• Gather information to support strategic decision-making
• Assist with content publishing and basic website updates
• Maintain internal knowledge bases and operational documentation
• Support content organization across company platforms

• Excellent command on English language
• Impeccable written and verbal communication skills
• Strong organizational and time management abilities
• High attention to detail and accuracy
• Ability to manage multiple priorities simultaneously
• Comfortable working independently in a remote environment
• Strong proficiency with AI Tools, Google Workspace and Microsoft Office
• Professional, proactive, and solution-oriented mindset

• Experience supporting executives, founders, or leadership teams
• Experience in administrative, operations, project coordination, marketing, or executive assistant roles
• Familiarity with CRM platforms and project management tools
• Exposure to AI tools and workflow automation platforms
• Experience working in a digital marketing, technology, consulting, or startup environment

• Anticipate needs before they arise
• Enjoy creating order out of complexity
• Embrace technology and AI-powered productivity
• Communicate clearly and professionally
• Can manage multiple projects without losing attention to detail
• Take ownership and accountability for outcomes
• Thrive in a fast-moving, growth-oriented organization

• Direct exposure to executive leadership and strategic decision-making
• Opportunity to work closely with the CEO and leadership team
• Hands-on experience with AI, automation, digital marketing, and business operations
• Career growth opportunities within a rapidly expanding organization
• Flexible remote work environment
• Exposure to international clients, markets, and business initiatives