Sales Administrative Assistant

Responsibilities

• Provide comprehensive administrative support to the DELO LLC President and Sales Team, including calendar management, travel coordination, and preparation of presentations.
• Process and manage expense reports using SAP Concur.
• Plan, organize, and follow up on sales meetings, trade shows, seminars, and conferences.
• Serve as the first point of contact for incoming communications (phone, email, mail), delivering exceptional customer service at all times.
• Facilitate effective cross‑cultural communication and collaboration with international teams.
• Create, manage, and maintain documents and data using tools such as Jira, Confluence, and other internal platforms.
• Monitor US regulatory compliance requirements and report findings to German headquarters.
• Manage vendor relationships and actively support process‑optimization initiatives in collaboration with HQ.

• Located in or near the Greater Boston, MA area.
• Associate’s or Bachelor’s degree in Business Administration, Office Management, or a related field.
• Minimum 5 years of experience in sales administration or small office management.
• Advanced proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint).
• Hands‑on experience with AI tools to enhance and streamline work processes.
• Strong business writing skills for correspondence, meeting minutes, and reports.
• Intercultural competence and enthusiasm for working with international teams.
• Proven experience with CRM and ERP systems.
• Excellent communication, organizational, and customer‑service skills.

• Opportunity to work at an innovative and fast‑growing international company.
• Flexible working hours with home office options.
• Additional benefits (performance‑oriented bonus, health, vision and dental plan incl. health reimbursement account, 401(k), paid sick leave, employee assistance program).
• Up to 25 days annual leave depending on your years of service.
• Comprehensive training opportunities.
• Family‑owned company with a welcoming and supportive atmosphere.