Administrative Services Officer

Administrative Services Officer 1

Department of Transportation

Job Location:

FACILITIES FINANCE
1655 West Jackson Street
Phoenix AZ 85007

Salary: $45,999.00 - $55,999.00
Anticipated Salary: $50,999.00
Grade: 19
Closing Date:
July 16th, 2026

This position participates in purchasing activities against State and Agency contracts for the ASD, ECD and MVD Divisions. Develops reports, performs and audits cost analysis of group operations, analyzes contracts. Participates in complex studies to solve procedural issues, reviews and studies methods of operations and develops solutions to problems. Collaborates and consults with other agency managers and staff from all other divisions to resolve business operational concerns;

review data; develop compliance plans; and ensures that financial systems and procedures comply with accounting standards, Federal regulations and State statutes.

Offers flexibility for remote work within Arizona under business needs and performance measures.

• Direct purchasing activities against State/Agency contracts for ASD, ECD and MVD; communicate with customers, suppliers, Procurement and Accounts Payable to resolve fiscal, budgetary and purchasing issues.
• Generate spreadsheets, compile information, prepare/update reports and perform cost analysis of group operations; develop and implement group improvements.
• Assist in planning future reimbursement rates and cost‑saving measures.
• Manage and coordinate Property Loss Claims, increase efficiency in handling purchase orders and invoices for claims.
• Consult with ADOA adjusters/ADOT staff on decisions regarding property claims/settlements.
• Process and monitor budget allocations of pcard transactions.
• Establish, model, and teach best practices through AMS, using huddles, Gemba walks, kaizens and performance metrics.
• Review and maintain documents/files for historical/auditing purposes.
• Manage daily office operations and general business activities of the department.
• Respond to legitimate questions and oversee travel arrangements, schedules and coordinate staff meetings.

• Knowledge of budgeting principles and fiscal management strategic planning methods; research and compile findings; oral and written communication skills; computer applications and software.
• Working knowledge of the Procurement Code and its application to requisition of goods and/or services.
• Knowledge of State processes related to purchase orders, purchase requests, fiscal management, budgetary control, invoices and procurement.
• Knowledge of Microsoft Office (Access, Excel, PowerPoint and Word).

• Research, complex analysis, strategic planning, problem solving, and conflict resolution.
• Proficiency in business math, reading, and analyzing.
• Professional level interpersonal skills.
• Interpersonal communication to establish and maintain effective business relationships internally and externally.
• Organizational management and problem solving.

• Employ advanced problem‑solving skills, apply rules and regulations fairly and consistently, seek creative alternatives and formulate solutions.
• Adapt to changing conditions, direct organizational programs, integrate strategic objectives and articulate with clarity.
• Remain calm and professional in stressful situations, inspire cooperation and confidence, create a trusting environment.
• Complete difficult analytical work.

Two years administrative work experience in budget, contracts, and/or purchasing preferred.

Position requires driving or use of a vehicle as an essential function. Must possess and retain a current, valid driver’s license and complete required training. Must maintain acceptable driving records. Must have statutorily required liability insurance if using a personal vehicle on state business.

High School Diploma or GED.

• Sick leave
• Vacation with 10 paid holidays per year
• Paid Parental Leave – up to 12 weeks of paid leave for newborn or newly‑placed foster/adopted child (pilot program)
• Health and dental insurance
• Retirement plan
• Life insurance and long‑term disability insurance
• Optional employee benefits: short‑term disability insurance, deferred compensation plans, supplemental life insurance

Mandatory participation in the Arizona Retirement System (ASRS) is required.

For questions about this career opportunity, please contact ADOT Human Resources Recruitment via email at srecruitment or phone at (602) 712‑8188 option 2.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 712‑8188 option
3. Requests should be made as early as possible. ADOT is an Equal Employment Opportunity Employer.