Institutional Events Manager

Job Summary

As the Manager of Institutional Events at Front Range Community College (FRCC), you will lead the detailed planning, coordination, and execution of institutional events across all three FRCC campuses. Your responsibilities will encompass creating welcoming event spaces and supporting the smooth execution of institution‑wide events that affect FRCC's reputation, partnerships, and employee engagement. Reporting to the Director of Institutional Events in the Office of the President, you will craft exceptional event experiences for external clients and internal stakeholders including FRCC dignitary events, campus festivals, fundraising events, and major ceremonies such as Commencement and college‑wide employee training day.

You will collaborate with cross‑departmental partners—Student Life, Information Technology, Foundation & Community Partnerships, Facilities, and Security—to ensure seamless event delivery. The position allows occasional remote work but requires a strong on‑campus presence and travel to all three FRCC campuses. Evening and weekend work are sometimes required. You must be a Colorado resident on the first day of employment. FRCC is an E‑Verify employer.

• Plan, coordinate, and execute internal and external events across all three college campuses.
• Establish event‑specific task teams with campus event specialists, administrative staff, student workers, and college partners.
• Maintain timely, accurate records of event details in the team’s event management system from intake to debrief.
• Gather and communicate client details related to event timelines, production schedules, contingency plans, and logistics.
• Define and record event scope, goals, audience, and success measures.
• Oversee event room selection, layouts, catering, audiovisual needs, and on‑site execution.
• Ensure consistency, quality, and alignment with institutional priorities across all events.
• Serve as the primary point of event contact for internal and external clients.
• Maintain standardized templates and workflow processes, suggesting improvements for operational efficiency.
• Track event logistics, contracts, and vendor communications to ensure timely execution.
• Research and build effective vendor relationships with caterers, transportation providers, third‑party A/V, and other outside vendors.
• Negotiate and track vendor financial transactions; submit to the Administrative Assistant for payment processing.
• Submit event marketing requests to the internal marketing team or external vendors as needed to create creative assets and event promotions.
• Coordinate event swag ordering, inventory management, and distribution for institutional use.
• Create welcoming event spaces that are tailored strategically to event purpose, audience, desired outcome, and institutional branding.
• Monitor individual event budget expenditures to ensure financial accountability and effective resource allocation.
• Develop post‑event debriefs with recommendations to inform future planning.
• Track key performance indicators to support strategic decision‑making and continuous improvement.
• Support frequent event‑space visits and occasional lifting and transporting of materials up to 20 pounds.

• Associate’s degree in Event Management, Business, or related field and 4 years of experience in event management, project coordination, or related field; OR Bachelor’s degree in Event Management, Business, Project Management, or related field and 2 years of experience in event management, project coordination, or related field.
• Ability to work a flexible schedule, including occasional weekends and weeknights.
• Detail‑oriented with the ability to handle multiple tasks while independently following through with details.
• Excellent customer‑service skills with the ability to interact with a diverse group of people.
• Effective communication, project management, critical thinking, decision‑making, attention to detail, and resourcefulness.
• Commitment to diversity, equity, inclusion, student‑success focus, change agility, and collaboration across departments.

Professional Tech – Full time. Campus:
Larimer Campus or…