DMC​/EAC Project Specialist; Remote

General Information

Location: Cary, NC, Remote

Organization: ACI Clinical

Job Type: Full Time
- Regular

WCG’s clinical solutions are built on a foundation of best-in‑class clinical services companies. We deliver transformational solutions that stimulate growth, foster compliance, and maximize efficiency for those performing clinical trials. WCG is proud to serve individuals on the front lines of science and medicine, and the organizations striving to develop new products and therapies to improve the quality of human health. It is our role to empower them to accelerate advancement, while ensuring the risks of progress never outweigh the value of human life.

• Comprehensive Benefits package
  - Health, Dental, Vision, Life Disability, 401k with match, and flexible spending accounts
• Employee Assistance Programs and additional work/life resources
• Referral Bonuses and Tuition Reimbursement
• Flexible PTO
• Volunteer Time Off to benefit the community
• Opportunities for career development with on‑job training, certification assistance and continuing education reimbursement
• The expected base salary range for this position is $52,470 - $81,500. This salary range may vary based on the candidate's qualifications, experience, skills, education, and geographic location.

The Project Specialist in Scientific Review (SR) is responsible for supporting client projects (working closely with the Project Managers) to ensure that projects and their assigned deliverables are produced on time, within budget and according to the agreed upon scope of work with minimal supervision.

To perform this job successfully, an individual must be able to perform each essential duty and responsibility satisfactorily.

• Independently and proactively coordinate and manage certain project management activities, resources, equipment and information to support client and company for project/service solutions.
• Manage member activities including contracting and invoicing processes including client‑specific member spend reporting.
• Liaise with clients to identify and define requirements and objectives.
• Independently monitor project progress, identify risks and issues, and recommend mitigation strategies, escalating to the Project Manager as appropriate.
• Manage client communications related to assigned project components, exercising judgment in responding to requests and resolving issues within defined scope.
• Lead and manage end to end planning and facilitation of internal and external project meetings, including determining appropriate meeting structure, participants, and objectives based on project needs.
• Synthesize meeting discussions into clear, actionable summaries that identify risks, dependencies, decisions, and follow‑up actions requiring escalation or resolution.
• Develop and maintain project documentation frameworks to ensure accuracy, consistency, and audit readiness of project deliverables.
• Monitor project progress and handle issues as they arise in collaboration with the PM.
• Recommend and facilitate process improvements.
• Act as a point of contact, collaborate cross functionally, and communicate project status to all project members.
• Manage and monitor communications with external team members, including requests, alerts, and reminders.
• Create, maintain, track, and review comprehensive project documentation, project deliverables, plans, and reports.
• Create and maintain project document archive.
• Lead meeting logistics including availability checks, scheduling, venue research, facilitation, documentation of outcomes, etc.
• Creation, revision, distribution, and finalization of accurate and detailed meeting minutes utilizing technical, client‑specific, and industry knowledge. Draft, prepare, circulate, and review meeting agendas, and presentation materials.
• Serve as a subject matter resource for project management tools and methodologies.
• Ensure standards and requirements of the project are met.
• Perform data entry tasks and quality checks.
• Provide coverage for and serve as back‑up to Project Manager(s) for assigned project management tasks and responsibilities, and facilitation of…