Administrative Generalist, General Medicine

The University of Virginia Department of Medicine, Division of General, Geriatric, and Palliative Medicine, seeks an Administrative Generalist to support physician leaders, faculty, and programs within the Section of General Medicine. The position provides advanced administrative and operational support in a complex academic healthcare environment. Primary responsibilities include faculty support, clinical and educational scheduling, recruitment and onboarding, meetings and events, travel and expense administration, and special projects.

• Manage complex calendars and coordinate meetings, events, agendas, materials, action items, and professional communications.
• Maintain faculty records and support annual reviews, appointment and promotion activities, recruitment, and onboarding.
• Coordinate assigned physician schedules in QGenda or another scheduling platform and communicate approved schedule changes.
• Support medical students, residents, and other learner rotations, including schedules, access, orientation, and evaluations.
• Coordinate travel and process reimbursements, purchasing requests, and invoices in accordance with university requirements.
• Support section projects, reports, events, committees, procedures, website content, and process‑improvement activities.

• Bachelor's Degree or combination of education and related experience in lieu of a degree.
• At least 3 years of relevant experience.

• Experience in academic medicine, healthcare, higher education, or another complex organization, particularly supporting physicians, faculty, or senior professionals.
• Experience with clinical scheduling, medical education, recruitment, onboarding, faculty affairs, project coordination, HIPAA, or systems such as QGenda, Workday, Oracle, Epic, Oasis, New Innovations, Interfolio, Qualtrics, or SharePoint.
• Proficiency with Microsoft 365 and demonstrated ability to manage competing priorities, communicate effectively, exercise sound judgment, and handle confidential information.

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings and programs.

$62,500 - $68,500 commensurate with education and experience.

• This is a non‑exempt‑level, benefited position. Learn more about UVA benefits.
• This position is based in Charlottesville, VA, and primarily performed on‑site. It is eligible for a limited hybrid schedule based on operational needs and in accordance with UVA’s remote work guidelines.

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA’s commitment to non‑discrimination and equal opportunity employment.