Event Coordinator, Business

Position: EVENT COORDINATOR
EXPOSITION AND STATE FAIR BOARD

The Arizona Exposition and State Fair exists to showcase the cultural richness, traditions, heritage, and diverse commerce of Arizona by bringing the community together, celebrating in a spirit of freedom and security.

EVENT COORDINATOR

Job Location:

Address: 1826 West McDowell Road

Phoenix, Arizona 85007

Posting Details:

Salary: $55,000.00 - $64,000.00 Annually

Grade: 19

Closing Date:
July 29, 2026

Job Summary:

The Event Coordinator functions under general supervision of Deputy Director and is responsible for administration and coordination of special events and activities for Coliseum, Fair and Livestock events held on the Fairgrounds. This position serves in as assistant manager capacity for all assigned events and activities.

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State's Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Job Duties:

* Work with promoters to schedule and book events onto fairgrounds and determine special equipment needs, accessories and physical set up needed for ground's events. Issue set up sheets with detailed information regarding each department's responsibilities as required by event. Coordinates a wide variety of activities to ensure that events transpire in an orderly fashion; assists in the marketing of the facility for new events.

Interacts with potential event clients to exhibit the venue in a positive manner. Assists in the development of cost effective and profitable new show quotes and is involved in the full sales cycle. During the annual fair, in collaboration with the supervisor, is responsible for the arrangements necessary to facilitate special events and special days.

* Ensure all specialized equipment and accessories are ready for the event, coordinate with Department Leads in scheduling of staff as needed based on event; responsible for the use and coordination of all facets of agency property and staff during an event.

* Complete itemized billing at close of the event and submit for payment through appropriate channels.

* Trouble Shoot issues during the event as required. Handle directly or indirectly any special problems arising during the course of an event that might occur in such areas as security, parking, ushering, or maintenance.

* Interact with departments to ensure smooth operation of event.

* Supervise satellite state management on property during Arizona State Fair. Supervise drivers for stages as well as interns and other temporary staff needed for the event office. Oversees and interacts with interns, entertainers, contractors, and staff.

* Attend meetings, training and other duties as assigned.

Knowledge, Skills & Abilities (KSAs):

Knowledge of:

* Physical requirements and characteristics of the Coliseum and fairgrounds, fair and interim events;

* Facility equipment, fire and safety guidelines;

* Crowd control and traffic patterns, rental rates and availability;

* Policies and rules and regulations regarding booking of facility;

* Administration with special reference to planning, organizing, and directing;

* Administrative services including fiscal management, budgetary.

Skills in:

* Being detail-oriented

* Taking initiative (self-starter)

* Working independently

* Using proper grammar

* Managing meetings

Ability to:

* Communicate clearly and effectively to all levels of the organization, both verbally and in writing;

* Oversee and manage sensitive and complex problems;

* Manage complex analytic and managerial work;

* Successfully initiate and maintain complex and difficult relations with employees and the public, as well as, ASF participants;

* Make decisions within the scope of authority;

* Mediate and manage conflict;

* Solve problems when they arise;

* Work with limited direction.

Selective Preference(s):

* Bachelor's degree in event management, tourism, or business administration.

Pre-Employment Requirements:

* Must be able to obtain and maintain a valid State of Arizona Driver's License.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply:
Driver's License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits:

The State of Arizona offers a comprehensive benefits package to include:

* Sick leave

* Vacation with 10 paid holidays per year

* Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot…