Workplace Occupancy Coordinator - Maryland

Workplace Occupancy Data Coordinator & Analyst

Join Move Plan and you'll be part of a people-first business that's been doing workplace change the right way since 1986. For 40 years, we've built a culture where people are supported to do their best work, grow fast, and take real ownership. You'll have the chance to work across different industries, solve meaningful challenges, and build your career in a way that feels exciting—not boxed in.

Move Plan is ambitious, supportive, and built for development. We're also female owned and led, and diversity, equity and inclusion are part of who we are. We hire and reward based on performance and potential, and we welcome people from all backgrounds.

We take care of our people with strong benefits, competitive time off, and flexible working—something we've done long before "hybrid working" became the norm. You'll also have access to the right mentors, teams, and training to help you grow and thrive in a fast-paced highly mobile industry.

Benefits

• Competitive salary, paid time off, health insurance, FSA
• 2-week sabbatical after 5 years
• Birthday day off
• Paid time off to volunteer or give back to an organization you care about
• 401k with a company matching opportunity
• Long and Short-Term Disability

What You'll be Doing

As a Workplace Occupancy Data Coordinator & Analyst you will join our on-site team and work alongside the occupancy and space planning lead at one of our client locations. In collaboration with the occupancy lead you will collectively manage workplace CAFM/IWMS systems, support strategic and scenario planning activities, prepare monthly occupancy reporting using Excel and Power BI and assist with periodic field verification and office move activities.

This position plays a critical role in helping ensure that our client's headcount demand data is regularly updated and aligned with business objectives and strategic planning goals.

The position requires an on-site presence with occasional work from home opportunities.

You'll be part of a team of Move Plan individuals who are committed to delivering high quality, value-added services and outputs to our clients.

You'll support our client's site operations team representing Move Plan as an embedded resource while creating meaningful relationships with the existing internal business partners and vendors.

Your role will include, but not be limited to:

• Maintain occupancy data, metrics, and dashboards
• Support monthly occupancy reporting, discovery and development
• Support data collection activities including process improvement goals
• CAFM/IWMS system management
• Support asset tracking and management activities
• Move Coordination & Project Management Support
• Stakeholder Engagement & Communication
• General Project Administration

General

• This role is within an existing team that provides occupancy and move support to our pharma-based client
• As an embedded resource, you will be part of a team who also supports workplace move and change management activities within a dynamic and collaborative environment
• The site includes 8 to 10 individual locations in a campus-setting located in Gaithersburg and Rockville, MD with as many as 5,000 occupants.
• You must be flexible, self-motivated and able to work with new teams and establish strong client relationships
• You must be willing to work on-site
• You must be able to work occasional nights and weekends when moves are in progress
• Your work will require that you sometimes drive in between individual buildings to complete components of your daily activities

Skills
- Essential

You should have the following technical and professional skills:

• Experience working with complex data sets, analysis and report creation
• Experience creating or exposure to the preparation of occupancy reporting
• Experience managing or exposure to real estate CAFM systems (IWMS) and asset management software or strong familiarity/aptitude to learn
• Highly proficient with Microsoft Excel, Power BI and the full Microsoft Office Suite of programs
• Experience integrating data from multiple data sources or functional areas, ensuring data accuracy and integrity
• Experience and comfortability working with AI tools such as ChatGPT, Claude, and…