Buyer, Business

The City of Oxnard's Finance Department is seeking a Buyer with sound judgment and a strong attention to detail, excellent organizational skills, and a focus on customer service to be a part of the team. This position will perform duties related to the bid and procurement processes for the city.

Under general supervision, performs a variety of technical accounting and purchasing duties in the procurement of equipment, services, supplies, or materials in accordance with the City standards and policies and all applicable legal requirements for the City, including development of specifications, solicitation and recommendations of bids and proposals; and performs related duties as assigned.

The Buyer is the lead class within the Financial Services Program which provides and oversees equipment and related purchase contracts, agreements and procurements including development of solicitations for City programs. This position is distinguished by the responsibility for overseeing purchasing functions within Financial Services as well as contracting agreements for heavy, office, and other equipment.

• Maintain Master Vendor files, including creating new vendors and updating vendor information.
• Receives, reviews, and processes requisitions for equipment, materials, supplies, and services. Review purchase orders and contracts to ensure accuracy and policy adherence.
• Prepares bid documents, including calls for bids, assist with preparation of specifications for purchases requiring formal or informal bidding procedures.
• Reviews bids, including comparison costs, evaluation of quality and suitability of services, supplies, material and equipment; evaluates vendor performance, responsiveness, ability to produce product or service and makes recommendations for purchase acquisitions.
• Check eProcurement website daily for questions that come in from open solicitations and reach out to the project manager to provide responses.
• Set up pre-bid meetings (job-walks), scheduling vendor presentations.
• Assist with the approvals (receive, examine, and approve requisitions, purchase orders & contract change orders).
• Administers cooperative purchasing agreements with other public agencies or cooperative purchasing organizations; prepares annual goods and/or services agreements.
• Coordinates the disposition of surplus equipment (vehicles), pulling titles and preparing necessary paperwork to send to auction company.
• Maintains and controls City vehicles and equipment registration and title.
• Reviews and monitors existing purchasing programs (credit cards, payphones, copiers, federal surplus property acquisitions, etc.); and assists in the implementation of new programs.
• Responds to questions and concerns from the general public regarding purchasing policies and procedures; provides information as is appropriate and resolving complaints and delivering timely information.
• Interpret and explain City purchasing policies and procedures. Properly interpret and make purchasing decisions in accordance with laws, rules and policies.
• Provides, performs and participates in purchasing training classes and seminars.
• Understand accounting, budgeting and accounts payable practices and procedures.
• Responds to Public Records Requests
• Ability to work independently, keep records organized, and assist with meeting deadlines.

Administrative Services Analyst

This classification is distinguished from the Administrative Services Coordinator/Support Supervisor in that it performs professional financial, managerial and/or operational analysis work and/or provides professional program analysis, evaluation, and administration.

Incumbents may serve as a lead worker, assigning work and monitoring work completion. Receives general supervision and is expected to prioritize work to meet deadlines and to keep the manager informed of issues that would impact achievement of a deadline, organizational policy or procedure or in consideration of risk management.

The normal work week is Monday through Thursday 8:00am to 6:00pm and alternating Fridays 8:00am to 5:00pm. Depending on the work assignment staff may be assigned to a shift that is outside the standard work hours. In addition, this position may be required to be available to work additional hours in response to peaks in workloads and changes in department needs.

The standard work environment varies depending on assignment but is typically either primarily in an office setting or out in the field.
The City does not offer hybrid or remote work.

This class specification represents only the core areas of responsibilities; specific position assignments will vary depending on the needs of the Department.

• Performs professional financial, managerial and/or operational analysis work and/or provides program coordination and administration of assigned area.
• Responds to inquiries from internal and external customers; conducts…