Assistant Plan Estimator

Natural Elements Painting & Repair (NEPR)

Remote

Part-Time, Hourly

Pay: $7.00 - $9.00 per hour

Schedule: Must be available to work Eastern Standard Time business hours

Natural Elements Painting & Repair is hiring a part-time Assistant Plan Estimator to support our commercial estimating and sales process. This role is ideal for someone who is highly organized, detail-oriented, comfortable working with numbers and documents, and eager to learn construction estimating systems and processes.

The Assistant Plan Estimator will help review project plans, prepare and support commercial estimates, organize bid information, assist with proposal development, follow up on submitted estimates, and keep the company's sales and estimating systems accurate and current.

This is a remote position for someone who can work during Eastern Standard Time business hours, communicate clearly and professionally, and take ownership of assigned tasks while receiving guidance and review from management or a senior estimating team member when needed.

Natural Elements Painting & Repair is a U.S.

-based commercial and residential painting, repair, and waterproofing company serving North Central Florida. We are known for delivering reliable service, high-quality work, clear communication, and strong client relationships.

Our team values service, respect, learning, ownership, and health. We are looking for someone who takes pride in accurate work, follows through on commitments, asks good questions, and wants to grow with a team that values accountability and continuous improvement.

• Review commercial project plans, drawings, specifications, scopes of work, bid invitations, and project documents
• Identify basic scope requirements, missing information, addenda, bid deadlines, and project-specific instructions
• Create, update, and organize estimates using company-approved estimating procedures and software
• Use tools such as ZZ Estimate, Togal AI, Paint Scout, and other required platforms to support takeoffs, measurements, labor assumptions, materials, production rates, and pricing
• Prepare draft estimates, scope notes, exclusions, clarifications, alternates, and proposal information for review
• Make estimate revisions based on internal feedback, client updates, addenda, pricing changes, or scope changes
• Help confirm that estimates include the correct scope, quantities, labor, materials, production assumptions, and margin requirements
• Maintain organized estimate files, plan documents, proposal versions, notes, bid correspondence, and supporting documentation
• Follow up on submitted commercial estimates and proposals
• Communicate professionally with prospects, clients, general contractors, property managers, builders, vendors, and internal team members
• Track open estimates, pending proposals, active opportunities, expected close dates, sales probability, and projected gross profit margin
• Update Pipedrive and other required systems after client interactions and follow-up activity
• Help move assigned commercial opportunities from bid submission to signed approval, awarded work, or closed-lost status
• Escalate unclear, complex, high-value, or margin-sensitive items to management before proposals are finalized
• Participate in estimate reviews, pipeline reviews, sales meetings, and training as assigned
• Follow company documentation, communication, cybersecurity, password, device, and confidentiality procedures

This role will regularly use platforms such as:

• Togal AI
• Paint Scout
• Pipedrive
• Google Drive
• Google Sheets
• Google Calendar
• Slack
• Connecteam
• 1
  
  Password
• Procore
• Autodesk
• Building Connected or related online bid platforms
• Email and phone communication systems

Experience with estimating software, construction documents, Pipedrive, Google Workspace, or bid platforms is helpful but not required for the right candidate.

• Strong attention to detail
• Strong organizational skills and follow-through
• Good written and verbal English communication skills
• Comfort working with numbers, measurements, documents, deadlines, and proposal…