Education Coordinator

Job Category:

Academic Staff

Regular

Outreach Associate

The University of Wisconsin–Madison’s Chazen Museum of Art seeks an Education Coordinator (EC) to support the administrative implementation of K-12, university, and adult learning programs at the museum. Reporting to the Chief Engagement Officer, the EC implements outreach programming by serving as a point of contact for schools and outside groups, scheduling tours and class visits, organizing materials for the Chazen’s Museum Guides, and helping greet groups at the museum.

The EC maintains reporting data across teaching and learning initiatives and supports evaluation and analysis. Taking a more public-facing role, the EC also contributes to educational initiatives by leading or co‑leading some group visits through exhibitions and collection galleries and by flexing to support select public programs. Through these efforts, the EC promotes the Chazen as a welcoming place and helps expand access to the museum.

• Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
• Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures
• Tracks, stocks, orders, and inventories office supplies to ensure adequate materials are available for workplace operation
• Serves as first point of contact for individuals and groups providing basic organizational information via phone, in person, and through other communication mediums, routing more complex inquiries to the appropriate entities

Chazen Museum of Art

The starting rate for this position is $47,000/year but is negotiable based on experience and qualifications.

This position offers a comprehensive benefits package, including generous paid-time off, competitively priced health/dental/vision/life insurance, tax-advantaged savings accounts, and participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund. Please review the summary of benefits for more information.

• 2+ years experience in administrative work (e.g. scheduling, data management, logistics coordination).
• 1+ years of experience leading group activities in an arts, educational, or setting.
• Experience evaluating, reviewing, or tracking activities in a workplace.
• Well-developed interpersonal, communication, and hospitality skills.
• A proven ability to productively collaborate with varying groups and individuals that have different needs.
• Excellent organizational and time management skills, including experience in coordinating multiple projects simultaneously in an organized and time efficient manner with attention to detail.
• Demonstrated ability to adapt to a variety of situations, experiment, and solve problems in a flexible and creative way.
• Demonstrated ability to receive input and feedback from a range of sources and to implement feedback in an appropriate manner.
• Demonstrated ability to work independently as well as in a team, exercise judgement, establish priorities, and manage projects with varying levels of supervision.
• Proven ability to adjust as new projects are assigned.
• Proficient knowledge of Microsoft Outlook and Office Suite and the proven ability to learn new systems.

Bachelor’s Degree in arts, education, humanities, or related field is preferred.

Typical work schedule of 8:30am-5:00pm M-F, with some flexibility possible. Occasional nights and weekends required. Work is primarily performed on-site, working 10 hours per week from the visitor services desk. Work entails movement through office space and the galleries. One day per week of remote work may be approved.

Serena Boman, HR Generalist, hrc.edu

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching,…