Senior Event Coordinator

• Pay or shift range: $70,000 USD to $85,000 USD The estimated range is the budgeted amount for this position. Final offers are based on various factors, including skill set, experience, location, qualifications and other job-related reasons.

Compensation:$70,000 to $85,000 annually

Location:Scottsdale, AZ

Workplace Setting:Fully Onsite

POSITION SUMMARY
The Senior Event Coordinator at Cardone Ventures will play a pivotal role in the Events team, leading the coordination and execution of a high volume of events and workshops throughout the year. This individual will take ownership of logistics management, including maintaining event supplies, overseeing smooth registration processes, and ensuring flawless day-of execution. The ideal candidate will excel in organizational efficiency, possess strong leadership capabilities, and demonstrate a sharp attention to detail to streamline event operations and enhance team effectiveness.

ABOUT CARDONE VENTURES
Our mission is to help business owners achieve their personal, professional, and goals through the growth of their businesses. We work in dozens of verticals and provide strategic business guidance through courses, live events, partnerships, and investments. Our core values are the backbone of our business and guide our hiring process: we are inspirational, accountable, transparent, disciplined, aligned, and results oriented.

This company operates nationally and is growing by the day.

SUCCESS LOOKS LIKE

All events are executed with precision and minimal disruption, from setup to tear-down.

Event supplies and collateral are always up-to-date, well-organized, and readily available, thanks to regular and thorough inventories.

Coordination with vendors, venues, and internal teams is effective, ensuring all event elements align and are delivered on schedule.

Registration processes are seamless, with attendees receiving timely and accurate communications, resulting in high satisfaction rates.

OBJECTIVES

Take a leadership role in event setup, ensuring all components, including step-and-repeats, popup banners, and meal/happy hour arrangements, are strategically placed and organized.

Lead event day operations, ensuring smooth registration and check-in processes and serving as a primary contact for troubleshooting issues.

Continuously improve logistical elements of the event to ensure a superior attendee experience, from registration to departure, by streamlining processes and reducing friction points.

Serve as the lead for maintaining event supplies and collateral, conducting weekly and monthly inventories to ensure preparedness for upcoming events.

Liaise with the Client Concierge team to ensure all client information is up to date and accurately reflected in event planning, including payment statuses and attendance details.

Track and analyze event logistics data, providing post-event reports that highlight successes, challenges, and areas for improvement, while leveraging data to inform future planning.

COMPETENCIES

Ability to lead small teams during event setups and take charge of event day logistics while mentoring junior staff.

Possess technical acumen to accurately update Events website.

Proficiency in G-Suite, including advanced experience with Google Sheets and Docs for tracking client data and event information.

Demonstrated capacity to think on your feet, managing last-minute changes and unexpected challenges during events.

Strong verbal and written communication skills, with the ability to lead event meetings and effectively delegate tasks.

Ability to maintain positive relationships with clients and attendees, ensuring their needs are met and delivering excellent customer service.

Maintains detailed records of inventory usage, replenishment cycles, and forecasts future needs to avoid stock-outs or over-ordering.

Demonstrates knowledge of efficient storage practices and logistics management to optimize space, reduce waste, and streamline the retrieval of supplies during events.

Prioritizes tasks and manages time effectively when handling inventory-related responsibilities, ensuring that supplies are ordered and ready well ahead of event deadlines.

Demonstrates expertise with event management software (e.g., registration platforms, AV technology, virtual event tools), ensuring that technical elements are integrated smoothly into event execution.

EDUCATION AND EXPERIENCE

Minimum of 4 years of experience in event management or coordination roles, with at least 2 years in a senior or lead role.

Degree in Hospitality Management, Public Relations or relevant field is preferred.

Substantial experience with G-Suite (Slides and Docs).

• Medical, dental, and vision for FT positions and their dependents
• Vacation and sick time policy that increases based on tenure with the company
• Three work from home days per month (4/month during June-August)
• Employee Assistance Program through Guardian
• 401k with Company match (estimated to launch in Q1 2025)
• Pet Insurance through SPOT for your 10X pets!
• Competitive…