Senior Facilities Specialist

Senior Facilities Specialist

Working with the Senior Managing Director of Facilities Operations, the Senior Facilities Specialist will coordinate and execute the day-to-day of the Recording Academy's owned and leased offices, helping ensure all work spaces are safe, efficient, compliant, and aligned with the Academy's mission and culture. Spanning office services, building operations, vendor management, lease coordination, and property management, you will serve as a key liaison between internal stakeholders, landlords, and service providers.

You are a proactive problem-solver with strong business acumen and a service-oriented mindset.

• Evaluate and manage daily maintenance and beautification of the interior and exterior of premises.
• Provide daily customer service support to all departments via the helpdesk ticketing system.
• Lead space allocation and office set-up, including new staff welcome packages, furniture inventory and relocations, space assignments in department software, and space utilization/cost documentation.
• Support Chapters nationwide with furniture needs, shipping/receiving, and remote office assistance.
• Working with the People & Culture department, develop and implement ergonomic standards for staff.
• Maintain all facilities-related service contracts, operating equipment as needed.
• Serve as department contact for onsite security guard and building systems vendors (elevator services, access control, CCTV, company check-in software).
• Own the Fire, Life, and Safety program, developing and implementing policies, managing local Fire Department inspections, and overseeing daily fire alarm/suppression monitoring, monthly extinguisher inspections, and annual refill exchanges.
• Manage vendors for mail, parcel, copier, and courier services, including seasonal bulk mail surges, receiving, and certificate mailings.
• Manage contracts and vendors for offsite storage, serving as the department's point person for offsite shredding.
• Monitor and adjust HVAC system performance.
• Handle submission of the City of Santa Monica Emission Reduction Plan and help develop sustainability initiatives recognized by Green and Sustainability agencies.
• Maintain standards for employee amenities, including the fitness room, transportation vehicles, rideshare program, and community bicycles.
• Coordinate facilities-related logistics for the annual GRAMMY Awards Telecast and GRAMMY Specials alongside security and logistics partners.
• Serve as curator and manager of the GRAMMY Awards 4-foot statues used at the GRAMMY Telecast and Special Events nationwide.

• Bachelor's degree or equivalent work experience in Facilities Management or Operations.
• 5+ years of related experience with working knowledge of building management systems (HVAC, lighting, elevators, etc.).
• Experience negotiating business vendor contracts.
• Proficiency in office and building management software/systems.
• Professional written and verbal communication skills with the ability to present in a formal business setting.
• A self-starter with excellent customer service and interpersonal skills.
• Ability to multi-task while staying organized and maintaining strong attention to detail.
• Ability to think strategically to anticipate and address short and long-term challenges.
• Willingness and availability for occasional travel if needed.

Physical demands for certain roles include standing, walking, and sitting for long periods of time, and working at a computer for long periods of time. The employee will be required to lift and/or move up to 60 pounds.

Salary and benefits for this position range from $64,400 to $70,800 per year, benchmarked against industry standards. Salaries for positions required to be in specific geographic locations reflect the corresponding labor market. The actual offer extended will depend on the candidate's experience, qualifications, and the role's requirements. Positions working 20+ hours per week also receive our comprehensive benefits package (with medical, dental, and vision coverage, a 401k match, generous paid time off, and more).

The Recording Academy represents the voices of performers, songwriters, producers, engineers, and all music professionals. Dedicated to ensuring the recording arts remain a thriving part of our shared cultural heritage, the Academy honors music's history while investing in its future through the GRAMMY Museum, advocates on behalf of music creators, supports music people in times of need through Musi Cares, and celebrates artistic excellence through the GRAMMY Awards—music's only peer-recognized accolade and highest achievement.

As the world's leading society of music professionals, we work year-round to foster a more inspiring world for creators.

The Latin Recording Academy is an international, membership-based organization comprised of Spanish- and Portuguese-speaking recording artists, musicians, songwriters, producers and other creative and technical recording…