Event Coordinator - West Region Job Gilbert Arizona USA,Business

VARSITY SPIRIT, A VARSITY BRANDS COMPANY - THE DRIVING FORCE IN SPIRIT ACROSS CHEER, DANCE, BAND AND YEARBOOK For over 50 years, Varsity Spirit has been the leading global source for all things spirit, including cheerleading, dance team, performing arts and yearbook. Focused on safety, entertainment and traditional school leadership, Varsity Spirit’s 5,000+ employees are dedicated to celebrating school spirit. A leader in apparel innovation, educational camps, clinics, competitions, and yearbook, Varsity Spirit impacts more than a million athletes each year.

OUR

COMMITMENT TO SAFETY

At Varsity Spirit, the safety and wellbeing of the young people we serve is of the utmost importance. Since our inception 50 years ago, we have been – and remain – steadfastly committed to doing our part to create a safe and positive environment for our participants’ physical, emotional, and social development, and promoting an environment free from abuse and misconduct.

Varsity has a zero tolerance for abuse in its programs, events, and associated business activities. Varsity is committed to reporting all suspicions, allegations, and incidents of abuse in full accordance with local laws and reporting requirements. Learn more at Our Commitment to Safety -

WORK TYPE:

Full time, Exempt;
Hybrid

LOCATION DETAILS

West Region:
Gilbert, AZ preferred. Remote work arrangements may be considered based on business needs and candidate qualifications.

WORK HOURS:

Monday – Thursday 8-5 In Office;
Friday 8-5 Work from Home.

TRAVEL REQUIREMENT:

Event travel and attendance at staff meetings & training is required. Event travel will include overnight stays for events. Anticipate being available 2-3 weekends per month during event season should coverage be required.

How You Will Make An Impact

The Event Coordinator reports to the Operational Excellence Supervisor, Events Ops. Event travel and attendance at staff meetings & trainings is required.

The Event Coordinator is an important member of our Varsity Spirit operations team, ultimately responsible for ensuring that their given events achieve goals in various areas including safety, event profitability, operational efficiencies, and overall customer and staff satisfaction. This person should be analytical, organized, detailed and process driven.

An Event Coordinator will represent Varsity Brands by demonstration of company core values in driving the highest ethical standards of conduct in all business activities.

What You Will Do

Establish event budgets during the planning season based on divisional goals and historical event margins; manage within approved budgets and reforecast as needed throughout the season.
Actively review, analyze, and negotiate vendor pricing that will convert to actuals against budget.
Determine and direct departmental spending with direct impact on event budgets.
Develop reliable financial forecasts and partner with the Finance Manager to produce accurate and timely financial reports.
Ensure purchase orders are created, and event invoices are submitted timely, properly coded, and remain within budget.
Manage all post-event settlements, reporting, and payments in a timely and accurate manner.
Responsible for ensuring margin expectations are achieved for each managed event.
Conduct post-event assessments and provide recommendations for process and margin improvements.

Office Responsibilities

Advance and coordinate a predetermined number of competitions, completing all required planning checklist tasks.
Partner with cross-functional teams to ensure alignment and adherence to established best practices.
Coordinate with venues…