Onboarding Manager

About Noto

Noto is building the AI native operating system for after school businesses like tutoring centers, music schools, and sports academies. Our mission is to power the 150,000 after-school businesses across the U.S. with a unified platform that replaces spreadsheets and outdated tools.

We recently raised a $3.8 M seed from Base
10 Partners and South Park Commons.

Founded by two technical founders — AJ Ding (CEO) and Steve Wang (CTO) — we’re based in NYC and assembling a small, exceptional team of builders who care deeply about craft, users, and impact.

Join us to build software that empowers small-business owners in local communities!

AJ Ding (CEO) - Second-time founder and previously built an AI recruiting company. He was a machine learning engineer and data scientist at Quora, Lyft, & Meta. He studied Statistics at Yale and most importantly, he comes from a family of small business owners.

Steve Wang (CTO) - Former Head of Engineering at Nitra (a16z backed vertical SaaS). He's worked in data science and engineering  studied math at Harvard, and his family is from Canada.

• 4 days in-office (Herald Square area)
• 1 day remote per week
• 1 week per quarter work from anywhere
• Occasional travel for team off sites and customer visits

• High Camaraderie:
  We are in the trenches together and celebrate our collective success.
• Low Ego:
  We believe in collaboration over hierarchy 🤝. We have a flat decision-making structure—great ideas can come from anywhere.
• High Output:
  Expect an intense, high-growth environment — roughly 55-60 hours on average. We invest that time because every week moves the product forward and our users closer to success.
• Have Fun:
  Hackathons in Mexico City 🌮, karaoke with customers, team off-sites.
• Growth Mindset:
  We attend industry events and learn directly from our users.

As an Onboarding Manager, you’ll own the critical first experience our customers have with Noto.

You’ll work directly with tutoring centers, music schools, and academies to onboard their data, configure their systems, and train their teams—ensuring they go live quickly and successfully. This role sits at the intersection of operations, customer success, and product, and is essential to scaling Noto’s growth.

• Own end-to-end onboarding for new customers—from kickoff to successful launch
• Partner closely with data specialist to collect, clean, and migrate customer data (students, schedules, billing, etc.) into Noto
• Configure software to match each business’s workflows and needs
• Ensure fast, high-quality implementations that minimize time‑to‑value

• Train customers across roles (owners, admins, instructors) through live sessions, async content, and documentation
• Create scalable onboarding materials (guides, videos, templates)
• Act as a trusted advisor to help customers adopt best practices

• Serve as a frontline resource for customer questions and issues during onboarding and beyond
• Troubleshoot problems quickly and ensure a high-quality customer experience
• Partner with Customer Success to ensure long‑term retention and satisfaction

• Gather and triage customer feedback to identify patterns and product gaps
• Collaborate with Product and Engineering to improve onboarding flows and core features
• Advocate for the customer while balancing product priorities

• 1-4 years of experience in Operations, Customer Success, Implementation, Biz Ops, or similar roles
• Experience working at a startup or in fast-paced, ambiguous environments (bonus if early-stage)
• Strong problem-solving and organizational skills—you can bring structure to messy problems
• Comfortable working with data (Excel/Google Sheets; SQL is a plus)
• Excellent communication skills—you can clearly explain complex workflows to non-technical users
• High ownership mindset—you take initiative and see things through end-to-end
• Passion for helping small businesses succeed and willingness to engage directly with users

• Experience with SaaS onboarding or implementation
• Experience working with SMB customers or in…