Marketing & Proposal Specialist

Marketing And Proposal Specialist

Do you want to build an impactful career to change the world for the better?

Geosyntec Consultants, Inc, headquartered in Boca Raton, FL, has an exciting opportunity in our North America West region for a Marketing And Proposal Specialist supporting our team across California from our San Diego, Sacramento, Orange County, Los Angeles, CA offices. The opportunity to work a fully remote (must be available to work standard business hours aligned within the Pacific Time Zone) schedule from your home-office may be available for this position at the discretion of the Company.

The position will support our talented technical practitioners with developing compliant, comprehensive, and compelling submittals (proposals and statements of qualifications (SOQs)). Utilizing superb writing, organizational, and communication skills, the role will participate in the Go/No-Go process; manage, schedule, edit, and produce submittals and related sales-support materials; evaluate selection criteria; and develop appropriate response strategies.

Geosyntec is an innovative, international engineering and consulting firm serving private and public-sector clients to address new ventures and complex problems involving our environment, natural resources, and civil infrastructure. Our engineers, scientists, technical and project employees serve our clients from offices across the world. Ranked by ENR as one of the top environmental engineering design firms, Geosyntec is internationally known for its technical leadership, broad experience, and exceptional client service.

We invest in our people. Each employee is unique, and your career at Geosyntec will be too. We offer competitive pay and benefits, and well-being programs to support you and your family.

Proposal Coordination & Development

• Coordinate all aspects of proposal and SOQ preparation, including schedule tracking, team communications, and final production;
• Execute assigned proposal tasks with accuracy and minimal oversight;
• Lead the development and formatting of proposal content, ensuring compliance, clarity, and strong alignment with client needs and win themes;
• Maintain pursuit schedules and proactively communicate status updates, task reminders, and deadlines to technical and marketing teams;
• Support proposal kickoff and strategy meetings; prepare summary communications following check-ins;
• Assemble, organize, and archive proposal materials, including resumes, bios, project descriptions, and boilerplate text;
• Update and maintain proposal logs with status and outcomes; follow up on award results and capture debriefs when available;
• Prepare client-facing materials such as presentations, graphics, and supporting documentation;
• Coordinate with technical teams and consultants to collect and organize pursuit content across shared platforms (SharePoint, One Drive, Teams, etc.);
• Maintain and manage procurement portals (e.g., Planet Bids, Ariba), including solicitation tracking, categorization, and email monitoring;
• Ensure timely and accurate proposal submission, supporting both digital and print production as needed.

Content Development & Maintenance

• Draft content such as cover letters, executive summaries, project descriptions, and resumes with a focus on clarity, accuracy, and impact;
• Assist in preparing storyboards and early graphics planning for proposals and marketing materials; coordinate graphics support requests in a timely manner;
• Create first drafts of internal and external announcements; route for review and implement edits as directed;
• Collaborate with marketing teams and subject matter experts to update and develop new content, including brochures, flyers, and campaign materials;
• Maintain and organize content libraries (resumes, project sheets, proposal templates, visuals, etc.), ensuring accuracy and accessibility for future pursuits;
• Coordinate resume and project updates from practitioners, including new hires;
• Maintain systems to extract, categorize, and retrieve information related to clients, consultants, personnel, projects, prior proposals, boilerplate, and visuals;
• Contribute to internal campaigns or…