Procurement Specialist

Job Summary (Procurement Specialist Business Operations)

• Coordinate and manage procurement solicitations, including writing, advertising, and evaluating bids to support department needs.
• Develop technical and complex procurement specifications in collaboration with end users.
• Prepare, manage, and administer solicitation documents and facilitate public solicitation openings.
• Lead evaluation committee meetings and review vendor responses, including clarifications, presentations, and Best and Final Offers (BAFOs).
• Prepare and present award recommendations, ensuring all necessary documentation is secured.
• Provide purchasing services (e.g., obtaining quotes, reviewing requests, making purchase recommendations) within delegated authority.
• Track and follow up on orders to ensure timely receipt of goods and services.
• Research, compare, and recommend products, services, and vendors based on price, quality, and availability.
• Administer contracts throughout their lifecycle, including processing amendments, extensions, and price changes.
• Conduct post-award meetings, monitor contract compliance, and resolve conflicts or performance issues.
• Review, update, and maintain contract files and tracking databases.
• Train and support agency personnel on procurement procedures, documentation, and contract usage.
• Ensure compliance with Arizona Procurement Code and department guidelines; identify and recommend solutions for compliance issues.
• Serve as subject matter expert for procurement code, contracts, and assigned commodities/services.
• Investigate and resolve vendor performance issues, issuing noncompliance notices as needed.
• Perform additional related duties as assigned.

• Hybrid schedule: on-site in Phoenix, AZ every Thursday; remote work on other days (must use personal computer for remote work).
• Local candidates only; must be available for in-person interviews and able to start within two weeks of offer.
• Background check, drug screening, and security clearance required.
• No agency laptop provided; on-site workstations available.
• No travel required.

• Bachelor's degree in Business or related field.
• Minimum 2 years of procurement-related experience.
• Proficiency in Microsoft Word and Google Workspace.
• Preferred:
  Experience with government agencies.