Operations Analyst, Clinical Studies

Overview

Since our founding in 1924, we've cut cardiovascular disease deaths in half, but there is still so much more to do. To overcome today’s biggest health challenges and accelerate this progress, we need passionate individuals like you. Join our movement, be part of the progress, and help ensure a healthier future for all. You matter, and so does the impact you can make with us.

The American Heart Association has an excellent opportunity for an Operations Analyst, Clinical Studies in the Quality, Outcomes, Research, and Analytics Department. This position can be home-based. Job posting will expire by Aug 24, 2026.

This is a full-time, benefits eligible, grant funded opportunity. Current funding will expire on June 30, 2028, with the posibility of extension.

The Operations Analyst, Clinical Studies is responsible for supporting the operational, financial, contracting, and project management activities of the Clinical Research Department. This role assists with the management of clinical study operations, including contract administration, budget tracking, reporting, invoicing, procurement, and project coordination. The Operations Analyst works collaboratively with internal teams, external vendors, study sites, and sponsors to ensure efficient execution of operational processes and compliance with organizational and grant requirements.

This position supports the implementation of operational best practices, develops and maintains reports and tracking tools, assists with budget and contract administration, and contributes to special projects that advance departmental goals and objectives. The role requires strong attention to detail, excellent organizational skills, and the ability to manage multiple priorities in a fast-paced environment.

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.

#TheAHALife is more than a company culture; it is our way of life. It embodies our commitment to work-life harmonization and is guided by our core values where our employees can thrive both personally and professionally. Discover why you will Be Seen. Be Heard. Be Valued at the American Heart Association by following us on Linked In, Instagram, Facebook, X, and s.

• Responsible for supporting day-to-day clinical study operations, including project coordination, expense management, procurement activities, invoice processing, budget tracking, and operational reporting.

• Assist with the administration of clinical study contracts, including tracking contract status, coordinating reviews, maintaining documentation, and supporting communications with study sites, hospitals, vendors, sponsors, and internal stakeholders.

• Serve as a liaison across teams, including Finance, Legal, Procurement, Technology, and Clinical Research teams, to support the timely execution of operational activities and deliverables.

• Maintain project plans, timelines, trackers, reports, and documentation to support multiple clinical studies, registries, and research initiatives.

• Assist with budget development, maintenance, reconciliation, and monitoring across grant-funded and departmental projects. Support the preparation of budget reports and variance analyses for department leadership.

• Prepare, maintain, and distribute recurring operational, financial, and project status reports. Monitor data quality and identify discrepancies requiring follow-up.

• Coordinate meetings, action items, and operational deliverables among internal teams, external vendors, study sites, and research partners.

• Utilize vendor and/or American Heart Association systems (e.g., Optimus, Oracle, etc.) efficiently and competently to process invoices, contracts, requisitions, and expenses.

• Support vendor management activities, including invoice processing, purchase requisitions, contract documentation, and maintenance of related records.

• Identify opportunities for process improvement, workflow optimization, and operational efficiencies;…