PMO Project Coordinator (UK Hours

Position Overview

We are expanding our PMO Coordination function by adding a second team member to accelerate delivery, provide greater coverage, and enable the team to scale more quickly. In this role you will support Project Management Teams in organising and administering all types of projects, from simple activities to more complex implementations. Working as part of a small but growing team, you will share responsibilities with your fellow PMO Coordinators, ensuring that project governance processes run smoothly and consistently.

Reporting to the Regional Services Operations Team, you will work closely with Global PMO, Project Managers (PMs), Team Leaders, and delivery teams to coordinate various aspects of project management processes. The primary objective of this role is to support overall project governance, with a strong emphasis on project tracking and reporting to ensure projects meet deadlines, stay within budget, and are managed in accordance with the MRI 4D Framework.

The ideal candidate will possess strong organisational, analytical, and communication skills, with a deep understanding of project management processes and governance. In this role, you will perform a range of coordinating tasks, such as schedule and risk management, as well as administrative duties, including maintaining project documentation and producing reports. You will work collaboratively with the other PMO Coordinator to share best practices, balance workloads, and ensure consistent support across all projects.

We understand the need to provide a flexible working environment partnered with team collaboration and socialisation. Therefore, we operate a hybrid working model with 3 days of working from home per week. This role is based in the South Africa Cape Town office. Please note that this position will be supporting the UK region and therefore, working UK hours (10:00 - 18:30 SA time and until 19:30 during daylight saving)

• Conduct regular internal audits and project reviews with the Project Managers and Team Leaders to ensure adherence to the MRI 4D Framework and identify areas for improvement
• Use MRI tools, systems and data to assess project compliance, identify opportunities for improvement, report on actions, plans and budgets
• Prepare and present audit reports, highlighting compliance issues, risks, and recommendations for corrective actions
• Provide guidance and support to PMs in implementing corrective actions to keep projects on track
• Develop and enhance project governance documentation, including policies, procedures, templates and guidelines and oversee communication and implementation
• Ensure governance is applied correctly on MRI projects
• Drive efficiencies within PMO and project management teams, working closely with your fellow PMO Coordinator to streamline processes
• Create and maintain management reports to track project status and performance
• Participate in PM focus groups and contribute insights from governance activities
• Assist PM Team Leaders and PMs in identifying and resolving project issues and bottlenecks
• Coordinating Lessons Learnt activities
• Develop and deliver training sessions to Project Managers and project teams on governance processes, methodologies, and best practices

• Minimum 3 years of experience in project management or in a Project Management Office Team within a professional services team in a software company.
• PRINCE 2, PMBOK, PMP or equivalent project management course
• An ability to prepare and interpret flowcharts, schedules and step-by-step action plans
• Solid organisational skills, including multitasking and time-management
• Strong teamwork, and presentation skills
• Familiarity with risk management and quality assurance control
• Strong working knowledge of Microsoft Office 360
• Ability to analyse financial data, including project budgets, risks and issues

• office breakfasts
• quarterly lunches
• virtual social events
• employee-led groups such as our DEI committee
• employee resource groups such as Women and Allies
• Pride Event Group
• Medical Aid Scheme
• Personal Pension plan
• Parental Leave benefit
• 25 days of annual leave plus public Holidays
• bank of 16 hours of "Flex Time Off"
• Tuition Reimbursement Schemes
• working from anywhere in the world for two weeks out of the year
• Add 16 extra hours to your time off to shorten your workday as part of our Flex at MRI program
• Utilize 16 hours of paid time to volunteer
• employee referral scheme
• regional-specific healthcare benefits
• Parental support perks
• Maintain a fantastic work-life balance with PTO days plus observed holidays
• professional development and growth with our tuition reimbursement offerings

From the day we opened our doors, MRI Software has built flexible, game-changing real estate software that powers thriving communities and helps make the world a better place to live, work and play. Fulfilling that mission is only possible because of one thing: exceptional people. People like you! Our people-first approach to Prop Tech is defining a new…