Procurement Specialist; Administrative Specialist

Job Title

The New Jersey Judiciary is seeking a highly motivated individual to work independently on a purchasing team under the general direction of the Chief and immediate direction of the Assistant Chief or Administrative Supervisor in the Financial Services Office, Purchase and Property Unit.

The selected candidate will utilize organizational sourcing strategies and Judiciary policies, effectively communicate with customers, vendors, other departments and entities. The selected candidate will also provide technical assistance to Judiciary purchasing staff statewide, negotiate the best value, maintain a database of vendors and current contracts, special projects, and resolve vendor issues. The selected candidate will be responsible for the day-to-day ordering functions for commodities and services, analyze purchase requisitions, create purchase orders, document office procedures, conduct analysis of equipment usage and services.

REMOTE WORK:
The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To participate in this program, in addition to installing a multifactor authentication app on your phone or tablet, you will be required to have high speed home internet access.

• Write and analyze bid specifications
• Evaluate contracts and bid proposals
• Review State contracts
• Coordinate the bid process for RFP's, RFQ's and RFI's; and make recommendations for waivers of advertising
• Investigate and resolving complex contract issues
• Write policies and procedures
• Plan implementation and communication of projects
• Related duties as assigned

NOTE:

Experience with writing, evaluating, and overseeing multiple commodities in a fast-paced environment. Must be detail-oriented and able to negotiate a variety of commodities. MS Office applications, strong interpersonal and verbal/written communication skills would be helpful. Possession of a Professional certification such as a Certified Professional Public Buyer (CPPB) is beneficial. Regular and predictable physical presence at the worksite is an essential function of this position.

Graduation from an accredited college or university with a bachelor's degree and three years of professional experience, one of which shall be in program development, program coordination, program analysis, program administration and/or administrative research. Experience in Purchasing is preferred. Substitution:
Applicants who do not possess the required education may substitute additional paraprofessional and/or professional experience on a year-for-year basis with one year of such experience being equal to 30 semester hour credits. An associate degree from an accredited college or university and two years of additional paraprofessional and/or professional experience may be substituted for a bachelor's degree. A master's degree from an accredited college or university may be substituted for one year of experience.

A law degree from an approved American Bar Association law school may be substituted for two years of experience.

Note:

A master's degree or a law degree from an accredited college or university, may be used as a substitution, not both. Education

Note:

Degrees conferred outside of the United States must be evaluated by a recognized evaluation service. (See (Use the "Apply for this Job" box below).)

Driver's License:
Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle is necessary to perform essential duties of the position. Authorization to Work: US citizenship is not required. Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations. Special

Note:

Newly hired employees must agree to a thorough background check that will include fingerprinting. All data received will be kept in strict confidence except to inform the individual of the findings and what action will be taken as a result of this information. Residency Law:
In accordance with N.J.S.A. 52:14-7 (L. 2011, Chapter 70), the "New Jersey First…