Projects Coordinator Job San Diego California USA,Business

QE Solar is seeking a highly organized and proactive Project Manager / Project Coordinator to oversee the successful execution of projects from award through completion. This role serves as the operational bridge between Business Development, Engineering, Clients, and Accounting to ensure projects are progressing on schedule, budgets are accurately tracked, and deliverables are completed efficiently.

This individual will oversee the status of all active projects across the organization—not just a single project portfolio—ensuring clear communication, accountability, and consistent execution throughout the project lifecycle.

Key Responsibilities

Project Oversight & Execution
- Oversee and track all active engineering projects from kickoff through completion.
- Ensure smooth transition from Business Development into execution.
- Monitor schedules, milestones, budgets, and deliverables.
- Identify risks and drive timely resolutions.
Client & Internal Coordination
- Coordinate between clients, Business Development, Engineering, and Accounting.
- Lead project status meetings and communicate deliverables.
Financial & Administrative
- Monitor budgets and profitability.
- Ensure T&M hours are accurately recorded.
- Coordinate timely invoicing with Accounting.
Change Order Management
- Track and coordinate change orders.
- Ensure scope changes are documented, approved, and communicated.
Reporting & Process Improvement
- Maintain project dashboards and executive reports.
- Recommend process improvements and standardize project procedures.

Qualifications Required

Bachelor's degree or equivalent experience.
3-7+ years of project coordination/management experience.
Strong organizational, communication, and multitasking skills.
Experience managing multiple concurrent projects.

Preferred

Engineering, consulting, construction, or renewable energy experience.
Experience with project management software (, Asana, Smartsheet, Click Up, Microsoft Project, Jira).
ERP/accounting system experience. PMP/CAPM preferred.

Core Competencies

Organization, communication, client relationship management, multitasking, problem solving, adaptability, accountability, collaboration, financial awareness, attention to detail, process improvement.

Success in the Role

Establish visibility across all company projects, improve cross-functional communication, ensure accurate reporting and financial coordination, reduce delays, improve documentation, and provide leadership with actionable project insights.

Physical Requirements and Work Environment

This position primarily operates in a remote office environment and requires prolonged periods of sitting and working at a computer. The employee must be able to communicate effectively through telephone, video conference, email, and other digital platforms.

Benefits

100% paid employee premium on health benefits
additional dependents at low costs and great plans for Health, Dental, Vision, FSA, or HSA
paid time off
paid holidays
retirement benefits
and professional development opportunities

Eligibility and benefit offerings are subject to the terms of the applicable plans and company policies.

Statement to all Third-Party Agencies and Similar Organizations

QE Solar accepts resumes only from contracted recruiting agencies with formal service agreements. Please do not send unsolicited resumes or outreach emails to our QE Solar employees, hiring managers, or team members without expressed consent or contract for services. QE Solar is not responsible for any fees or charges associated with unsolicited resumes or services.

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